Administrative Assistant

20 hours ago


Midlothian, United Kingdom Page Personnel Finance Full time

About the Role

We are seeking an experienced Administrative Assistant to support two teams in our Finance department. As a key member of our team, you will be responsible for providing administrative support to our fee earners, ensuring the smooth operation of our office.

Key Responsibilities

  • Administrative Support
    • Accurately produce correspondence, documentation, and presentations using relevant software.
    • Liaise with colleagues to produce documents and manage email accounts.
    • Manage diaries, rooms, and technology, and attend team meetings.
  • Client and Matter Management
    • Carry out client and matter opening and closing procedures.
    • Manage email accounts, including review of partner inboxes and fee earner inboxes.
    • Manage attendance, rooms, and technology for team meetings.
  • Financial Management
    • Manage the process for producing invoices and sending them to clients.
    • Deal with queries regarding invoices and obtain client purchase orders.
  • General Administration
    • Undertake filing and scanning.
    • Arrange and assist with photocopying and binding.
    • Deal with clients and contacts, and assist or redirect as required.

Requirements

  • Strong organisation skills and attention to detail.
  • Previous experience as a PA or executive assistant, preferably in the legal sector.

What We Offer

Competitive benefits and salary, and the opportunity to work in a dynamic and supportive team environment.



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