Administrative Assistant

2 weeks ago


Midlothian, United Kingdom Page Personnel Finance Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Finance team at Page Personnel Finance. As a key member of our team, you will be responsible for providing administrative support to our finance professionals, ensuring the smooth operation of our finance functions.

Key Responsibilities

  • Administrative Support
    • Provide administrative support to our finance team, including preparing correspondence, documents, and presentations.
    • Liaise with our finance team to ensure accurate and timely completion of tasks.
  • Client and Matter Management
    • Manage client and matter opening and closing processes, including liaising with our finance and AML teams.
    • Carry out conflict checks and produce letters of engagement.
  • Diary Management
    • Manage our team's diaries, ensuring that all commitments are checked and responded to in a timely manner.
    • Book rooms, arrange catering, and coordinate IT support as required.
  • Email and Document Management
    • Manage email accounts, including reviewing partner inboxes and fee earner inboxes.
    • Manage email storage and file management.
  • Attendance and Meeting Support
    • Manage attendance, rooms, and technology for team meetings.
    • Take notes and assist in ensuring fee earners complete agreed tasks.
  • Active Matter Reviews and Invoicing
    • Carry out active matter reviews with fee earners to ensure accurate billing and payment of invoices.
    • Manage the process for producing invoices and sending them to clients.
  • Travel and Expense Management
    • Plan and manage travel and hotel arrangements, and reclaim expenses.

Requirements

  • Strong Organizational Skills
  • Attention to Detail
  • Previous Experience as a PA/Executive Assistant
  • Legal Sector Experience

What We Offer

We offer a competitive benefits and salary package, as well as the opportunity to work in a dynamic and supportive team environment.



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