Facilities Coordinator Role

2 weeks ago

London, Greater London, United Kingdom Soane Britain Full time

About the Role:

We are seeking a highly organized and detail-focused Facilities Coordinator to maintain a safe and pleasant working environment for our London showroom and offices.

The successful candidate will be responsible for the day-to-day maintenance, health and safety, and facilities-related tasks of the London showroom and adjacent Bunhouse offices.

Key Responsibilities:

  • Conduct regular health and safety assessments, including weekly fire alarm tests, emergency lighting checks, and periodic fire drills;
  • Oversee Portable Appliances Testing (PAT) to ensure electrical equipment is safe;
  • Book annual health and safety inspections and implement suggested improvements;
  • Ensure compliance with all legal health and safety requirements, including keeping accurate and up-to-date records;
  • Coordinate first aid and fire safety training for staff;
  • Maintain first aid kits, fire extinguishers, and other safety equipment, ensuring regular checks and replacement as needed;
  • Provide a presentation at quarterly health and safety meetings;
  • Maintain all aspects of security systems, including fire and intruder alarms, booking annual inspections and remedial work;
  • Coordinate building access and security measures, including key fobs, opening and locking up procedures;
  • Be the first point of contact for all office and building services, including IT, cleaners, maintenance, office purchases, printers, photocopiers, gas, and meter readings;
  • Manage repairs and maintenance of the office, including air conditioning, plumbing, electrical, cleaning, waste management;
  • Act as the primary point of contact for all showroom contractors, ensuring that all work is completed to required standards;
  • Coordinate compliance visits, inspections, and any other ad-hoc services;
  • Work with the Showroom and Events Assistant to assist with showroom refits and other maintenance projects;
  • Monitor and manage inventory levels for stationery, kitchen supplies, and other sundries;
  • Place timely orders for office supplies, coffee/drinks, and infrastructure suppliers;
  • Approve related invoices and queries where required;
  • Purchase IT and other equipment;
  • Perform general office duties, assist with office moves, desk setups, and other workspace management tasks;

Requirements:

We are seeking a candidate with 3 years of experience in a similar role within facilities management, office coordination, or administration.

Health and Safety certification (NEBOSH, IOSH, or equivalent) is highly desirable.

First Aid and Fire Safety certification (or willingness to obtain) is also required.

The ideal candidate will have strong organizational skills, the ability to prioritize tasks and multitask efficiently, and excellent communication skills to liaise with staff, contractors, and suppliers.

  • Facilities Coordinator

    5 days ago

    London, Greater London, United Kingdom Ritz Recruitment Full time

    Job Title: Facilities CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Ritz Recruitment. As a key member of our facilities management team, you will be responsible for ensuring the smooth day-to-day operation of our building.Main Responsibilities:Coordinate with internal stakeholders...

  • Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom GUIDEPOINT GLOBAL, LLC Full time

    Facilities CoordinatorWe are seeking a detail-oriented and proactive Facilities Coordinator to join our team at GUIDEPOINT GLOBAL, LLC. The successful candidate will be responsible for overseeing the maintenance, safety, and functionality of our facilities.Key Responsibilities:Coordinate and schedule routine maintenance, repairs, and inspections for all...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom pladis Global Full time

    At pladis Global, we are seeking a skilled Facilities Coordinator to join our team. This role will be responsible for managing third-party suppliers who provide our catering solution, laundry and garment provision, and security of the site. The successful candidate will also be responsible for managing all soft services on site, including stationery,...

  • Facilities Coordinator

    4 days ago

    London, Greater London, United Kingdom THE CHARALLE GROUP Full time

    Job Title: Facilities Coordinator\We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at THE CHARALLE GROUP.\The successful candidate will provide administrative support to the Facilities Co-ordinator, ensuring the smooth operation of our offices. This includes co-ordinating post, couriers, meeting rooms, and other...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom PLATANOS COLLEGE Full time

    Ambitious School Seeks Experienced Facilities CoordinatorWe are an outstanding and ambitious school, part of the Platanos Trust, seeking an experienced and knowledgeable Premises Officer to join our team.The ideal candidate will have knowledge or experience coordinating various aspects of facilities management, such as preventative maintenance, health and...

  • Facilities Rental Coordinator

    3 weeks ago

    London, Greater London, United Kingdom City of Cornwall Full time

    Job Summary:As a Facilities Rental Coordinator with the City of Cornwall, you will play a key role in supporting the Coordinator, Facilities, Rentals & Marketing on a daily basis. Your responsibilities will include meeting room bookings, set ups & tear-downs, client invoicing, box office and road sign programming. You will also assist in the administration...

  • Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom Cobalt Consulting (UK) Ltd Full time

    Cobalt Consulting (UK) Ltd is seeking a skilled Facilities Coordinator to join their team at a Grade A multi-let commercial office development in Central London.You will be part of the on-site building management team, delivering a top-tier total FM service for commercial tenants. Your responsibilities will include assisting with day-to-day operations,...

  • Facilities Rental Coordinator

    3 weeks ago

    London, Greater London, United Kingdom City of Cornwall Full time

    Job Summary:We are seeking a highly organized and detail-oriented Facilities Rental Coordinator to join our team at the City of Cornwall. This temporary role will support the Coordinator, Facilities, Rentals & Marketing with various tasks, including meeting room bookings, client invoicing, and park rental coordination. The ideal candidate will have a...

  • Facilities Management Coordinator

    1 month ago

    London, Greater London, United Kingdom Adecco Full time

    We are seeking a skilled Facilities Management Coordinator to join our team at Adecco. This role will involve providing administrative support to our facilities team, ensuring the smooth operation of our office facilities.Key Responsibilities:Coordinating travel bookings, courier services, and stationery orders.Liaising with building managers to ensure...

  • Facilities Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Owen Reed London Full time

    Role: Facilities Services AssistantLocation: Hours: 8am to 5pmSalary: Competitive The Facilities Assistant plays a pivotal role in providing an efficient and professional service to attorneys and staff. Responsibilities include facilities and office services, coordinating with vendors and contractors, and ensuring the upkeep of the workspace. Duties &...

  • Facilities Maintenance Coordinator

    4 days ago

    London, Greater London, United Kingdom Build Recruitment Full time

    Job Opportunity: Facilities Maintenance CoordinatorWe are looking for an organized and detail-oriented facilities maintenance coordinator to join our team at Build Recruitment.About the Role:This is a great opportunity to work in a dynamic and fast-paced environment, responsible for maintaining the upkeep and repair of our facilities.Key...

  • Project Coordinator

    2 weeks ago

    London, Greater London, United Kingdom VINCI Facilities Full time

    Join our team at VINCI Facilities, experts in the built environment, and take on a challenging role as a 3D Project Manager.We are seeking an experienced project manager to work on a wide range of new projects within the construction and M&E sectors. The successful candidate will be responsible for planning, managing, and coordinating projects in line with...

  • Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom JLL Full time

    Job SummaryWe are seeking a highly skilled Facilities Coordinator to join our team at JLL. As a key member of our facilities management team, you will be responsible for providing administrative support to the team and managing the daily operations of our building.Key ResponsibilitiesDevelop a close working relationship with key stakeholders, partners, and...

  • Facilities Management Coordinator

    1 week ago

    London, Greater London, United Kingdom JLL Full time

    JLL empowers you to shape a brighter way forward, and we're looking for talented individuals to join our team.We're committed to hiring the best and empowering them to thrive in their careers. Whether you have deep experience in commercial real estate, skilled trades, or technology, this role could be an exciting opportunity for you.Job SummaryThis Workplace...

  • Facilities Management Coordinator

    4 days ago

    London, Greater London, United Kingdom Take-Two Interactive Full time

    We are looking for a skilled Facilities Management Coordinator to join our Workplace Team at Take-Two Interactive. As a key member of our team, you will play a vital role in ensuring the smooth operation of our UK studios.About the Job:In this role, you will work closely with the Facilities Manager and local leadership teams to coordinate Workplace Services...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Ballymore Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Ballymore. The successful candidate will provide administrative support to the Facilities Team, ensuring the smooth running of the estate and delivery of excellent customer service to residents and commercial tenants.Key ResponsibilitiesSupport the...

  • Facilities Coordinator

    3 days ago

    London, Greater London, United Kingdom JBK Enterprises Ltd Full time

    About the Role: JBK Enterprises Ltd is seeking an experienced Facilities Coordinator to oversee the daily operations of our cleaning services team. As a key member of our team, you will be responsible for ensuring our facilities are clean and safe for our employees and visitors.Job Responsibilities:Hire and train or arrange for training of cleaning...

  • Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom Tay Associates Ltd Full time

    A leading financial services firm is seeking a skilled Facilities Coordinator to join their Support Team in a stunning West End location. The successful candidate will work closely with the Office Manager to ensure HSE and Facilities run efficiently. Key responsibilities include monitoring facility maintenance, repairs, and office works, ensuring compliance...

  • Facilities Services Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Williams Lea Limited Full time

    Seamless Facilities ManagementThe Facilities Coordinator role at Williams Lea Limited is a key position that ensures the smooth operation of our office environment. As a member of our team, you will be responsible for managing all day-to-day facilities-related activities, including direct coordination with clients, vendors, security personnel, and building...

  • Facilities Partnership Coordinator

    3 weeks ago

    London, Greater London, United Kingdom GAIL's Full time

    Facilities Partnership Coordinator RoleGAIL's seeks an exceptional Facilities Partnership Coordinator to bridge the connection between our bakeries and contractors. A key aspect of this role is driving win-win partnerships and ensuring seamless collaboration.Key Responsibilities:Establish new bakery sites on Pronett before openings, and notify Operations and...