Facilities Management Coordinator

6 days ago

London, Greater London, United Kingdom JLL Full time

JLL empowers you to shape a brighter way forward, and we're looking for talented individuals to join our team.

We're committed to hiring the best and empowering them to thrive in their careers. Whether you have deep experience in commercial real estate, skilled trades, or technology, this role could be an exciting opportunity for you.

Job Summary

This Workplace Coordinator - JLL position involves providing general overall Facilities Management services, including continuous monitoring of facilities and creating a best-in-class workplace experience. You'll work with facility managers to handle routine facility management operations, such as procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing accounts payable and accounts receivable.

Responsibilities

  • Administrative Function: Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day-to-day workload.
  • Provide facility-specific assistance to the project management team as needed or requested.
  • Manage and maintain small facility management tasks as assigned.
  • Coordinate/support special events in support of client or JLL.
  • Support meetings and conference room reservations as needed and directed.
  • Assist with coordination and scheduling of maintenance activities.
  • Communication and Relationship Coordination: Act as an interface with clients, visitors, and guests. Ensure appropriate follow-up with customers.
  • Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environments.
  • Budgetary Requests, Analysis, and Reporting: Assist with budgetary requests, analysis, and reporting.
  • Researching, Analyzing, and Reporting Budget Variances: Assist with researching, analyzing, and reporting budget variances.

Requirements

To succeed in this role, you'll need:

  • An Associate degree in facilities management, building, business, or other related field; or equivalent work experience.
  • 2+ years' experience with Facility or Property Administration.
  • Superior customer service skills and orientation.
  • The ability to maintain professionalism at all times under stressful situations.
  • The ability to plan and manage work under time constraints.
  • The ability to multitask and work without direct supervision.
  • Experience working within Corrigo or other CMMS/Automated Work Order system.
  • Proficiency in MS Office, Google suites, and strong written, verbal, and people skills.
  • Strong organizational skills and collaborative style.
  • Able to customize administrative reports using Excel Spreadsheets.

Location

This role is based in London, GBR, and requires on-site presence.

Salary

We offer a competitive salary of approximately £45,000 per annum, depending on experience.

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