Facilities Management Coordinator

3 weeks ago

London, Greater London, United Kingdom JLL Full time

JLL is Empowering You to Shape a Brighter Future

At JLL, we're committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. We're looking for a skilled Facilities Management Coordinator to join our team and help shape a brighter way forward.

Job Summary

The successful candidate will provide general overall Facilities Management services, including continuous monitoring of facilities and creating a best-in-class workplace experience. This will involve working with facility managers to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.

Key Responsibilities

  • Administrative Function
  • Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day-to-day workload
  • Provide facility-specific assistance to the project management team as needed or requested
  • Manage and maintain small facility management tasks as assigned
  • Coordinate/support special events in support of client or JLL
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
  • Communication and Relationship Coordination
  • Provide general overall facility management services, including continuous monitoring of office/facility
  • Act as an interface with client, visitors, and guests
  • Ensure appropriate follow-up with customers
  • Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environment
  • Assist with budgetary requests, analysis, and reporting
  • Assist with researching, analyzing, and reporting budget variances

Requirements

  • Education/training
  • Associates degree in facilities management, building, business, or other related field; or equivalent work experience
  • Years of relevant experience
  • 2+ years' experience with Facility or Property Administration
  • Skills and knowledge
  • Superior customer service skills and orientation
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Experience working within Corrigo or other CMMS/Automated Work Order system
  • Proficient in MS Office, Google suites, and possess strong written, verbal, and people skills
  • Strong organizational skills and collaborative style
  • Other abilities
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Location

On-site – London, GBR

If this job description resonates with you, we encourage you to apply. We're interested in getting to know you and what you bring to the table. If you require any changes to the application process, please email or call to contact one of our team members to discuss how to best support you throughout the process.

  • Senior Facilities Manager

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title: Senior Facilities ManagerDescription:As a Senior Facilities Manager at Pareto Facilities Management, you will be responsible for the day-to-day operations of our clients' sites. This includes managing Pareto teams and specialist service partners, ensuring the delivery of high-quality services across all core functions. You will also be responsible...

  • Facilities Management Supervisor

    3 weeks ago

    London, Greater London, United Kingdom City Facilities Management Full time

    Job Purpose:To provide an effective cleaning service to the Asda Distribution centre within agreed budgetary guidelines and achieve/exceed agreed service delivery targets through the effective management of a team of ACES and Hygiene Shift Supervisors, ensuring that cleaning services are delivered in line with the Asda Be Clean (ABC) cleaning...

  • Facilities Operations Manager

    1 week ago

    London, Greater London, United Kingdom Bellrock Property and Facilities Management Full time

    Job OverviewWe are seeking an experienced Facilities Co-ordinator to join our team at Bellrock Property and Facilities Management. As a key member of the onsite Management Team, you will be responsible for ensuring seamless support across various operations, including Meeting Management, Events Management, and Sub-Contractor Management.Key Responsibilities*...

  • Electrical Engineer

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title: Electrical Engineer - Facilities ManagementAt Pareto Facilities Management, we are seeking a highly skilled and qualified Electrical Engineer to join our Facilities Management team in a site-based role. The successful candidate will be responsible for overseeing all electrical systems within the facility, ensuring their efficient operation and...

  • Electrical Engineer

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title: Electrical Engineer - Facilities ManagementPosition Overview:We are seeking a highly skilled and qualified Electrical Engineer to join our Facilities Management team in a site-based role. The successful candidate will be responsible for overseeing all electrical systems within the facility, ensuring their efficient operation and compliance with UK...

  • Facilities Experience Coordinator

    2 days ago

    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    About Portico Corporate Reception ManagementWe are looking for a reliable and proactive Facilities Experience Coordinator to join our team in London, on a 6-month maternity cover contract.The role involves delivering an exceptional colleague environment, working closely with the workplace services team, exposed to various aspects of facilities...

  • Workplace Experience Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Workplace Experience CoordinatorWe are seeking a highly skilled Workplace Experience Coordinator to join our team at Pareto Facilities Management. In this role, you will be responsible for delivering exceptional workplace experiences to all employees, contractors, and vendors across our UK office, remote employees, and European offices.Key...

  • Facilities Management Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Adecco Full time

    We are seeking a skilled Facilities Management Coordinator to join our team at Adecco. This role will involve providing administrative support to our facilities team, ensuring the smooth operation of our office facilities.Key Responsibilities:Coordinating travel bookings, courier services, and stationery orders.Liaising with building managers to ensure...

  • Facilities Management Coordinator

    4 weeks ago

    London, Greater London, United Kingdom JLL Full time

    JLL is seeking a skilled Facilities Management Coordinator to join our team.As a key member of our facilities team, you will be responsible for providing general overall facilities management services, including continuous monitoring of the office and creating a best-in-class workplace experience.You will work closely with facility managers to handle routine...

  • Senior Account Manager

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job DescriptionPareto Facilities Management is seeking a highly skilled Technical Account Manager to join our team. As a Technical Account Manager, you will be responsible for managing multiple accounts, ensuring all contractual obligations are met.Key Responsibilities:Ensure all PPM tasks are completed on time and to a high standard.Manage Reactive tasks...

  • Facilities Management Coordinator

    3 days ago

    London, Greater London, United Kingdom JLL Full time

    JLL empowers you to shape a brighter way forward, and we're looking for talented individuals to join our team.We're committed to hiring the best and empowering them to thrive in their careers. Whether you have deep experience in commercial real estate, skilled trades, or technology, this role could be an exciting opportunity for you.Job SummaryThis Workplace...

  • Facilities Management Coordinator

    2 weeks ago

    London, Greater London, United Kingdom JLL Full time

    Job SummaryAs a key member of our team, you will be responsible for providing exceptional facilities management services to our clients. Your primary focus will be on creating a best-in-class workplace experience, working closely with our facility managers to ensure seamless day-to-day operations.ResponsibilitiesProviding general facilities management...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom GUIDEPOINT GLOBAL, LLC Full time

    Facilities CoordinatorWe are seeking a detail-oriented and proactive Facilities Coordinator to join our team at GUIDEPOINT GLOBAL, LLC. The successful candidate will be responsible for overseeing the maintenance, safety, and functionality of our facilities.Key Responsibilities:Coordinate and schedule routine maintenance, repairs, and inspections for all...

  • Facilities Management Coordinator

    4 weeks ago

    London, Greater London, United Kingdom JLL Full time

    JLL is seeking a skilled Facilities Management Coordinator to join our team.As a key member of our facilities team, you will be responsible for providing general overall facilities management services, including continuous monitoring of the office and creating a best-in-class workplace experience.You will work closely with facility managers to handle routine...

  • Facilities Management Coordinator

    1 week ago

    London, Greater London, United Kingdom Royal Borough of Kensington and Chelsea Full time

    About the Role:Facilities Management is a key function within the Royal Borough of Kensington and Chelsea, delivering essential services for residents and staff across a diverse range of buildings. As a Facilities Officer, you will be an integral part of the Corporate Safety and Workplace team, contributing to the maintenance and upkeep of over 80...

  • Workplace Experience Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title: Workplace Experience CoordinatorLocation: LondonContract Type: Full time Shift Pattern: 8:30am-5:30pmSalary: £35-£37 DOEOverview:This role is based in London for a high-profile client. We are looking for a vibrant, enthusiastic candidate who is outgoing, customer-focused, and willing to help and own problems to completion. The Workplace...

  • Facilities Management Coordinator

    4 weeks ago

    London, Greater London, United Kingdom JLL Full time

    JLL Empowers You to Shape a Brighter FutureAt JLL, we're committed to hiring the best talent and empowering them to thrive in their careers. As a Workplace Experience Specialist, you'll play a critical role in shaping the future of real estate for a better world.Job SummaryAs a Workplace Experience Specialist, you'll provide general overall facilities...

  • Facilities Management Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Boden Group Full time

    Job OverviewBoden Group is seeking a skilled Facilities Management Coordinator to join their team in London.The successful candidate will work closely with the Facilities Manager and Area Managers to ensure an exceptional member experience across all touch-points, including maintaining our buildings & equipment safely and delivering a flawless IT...

  • Facilities Management Coordinator

    3 weeks ago

    London, Greater London, United Kingdom PLATANOS COLLEGE Full time

    Full or part-time opportunityWe are seeking a skilled and knowledgeable Facilities Manager to coordinate various aspects of facilities management at Platanos College. This role can be a full-time or part-time position.The ideal candidate will have experience in coordinating preventative maintenance, health and safety, and compliance. They will also be able...

  • Facilities Management Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Ritz Recruitment Full time

    Join Ritz Recruitment as a Facilities Management Coordinator and take on a challenging role in a global real estate organisation.Key Responsibilities:Coordinate the building's compliance obligations, maintenance, and tenancy process.Ensure compliance of Fire, Health & Safety regulations.Update and manage live tasks on the facilities management...