Human Resources Coordinator

2 weeks ago

Chelmsford, United Kingdom ADM UK Ltd Full time
{"Your Role": "The Human Resources Assistant will play a key role in supporting the HR Team with administrative and general HR support, primarily across the UK Milling and FDL division but also more widely across the UK team.", "Responsibilities": "
  • To take the lead in updating, coordinating & advising managers/employees on all people/HR systems including Success Factors, Global Employee Database, E-days (annual leave system) and Kenexa (recruitment system) & MyADM (performance management system).
  • To provide full admin support for the recruitment process, including assisting with job descriptions and adverts, the recruitment approval process and tracking and moving candidates through HR systems.
  • To support management in scheduling, preparing for and for conducting recruitment interviewing and liaising with the Talent Acquisition (recruitment) team.
  • To draft and send out contracts of employment and offer packs for new recruits in the business.
  • To play a key role in the onboarding/induction process, including delivering the HR induction presentation to new hires, arranging Occupational health appointments and liaising with the hiring manager to ensure a thorough induction plan is in place.
  • To guide managers on the probationary process and administration required, working closely with them so as any issues are highlighted/actioned in a timely manner.
  • Assistance in the management of sickness absence, including collation of statistics and updating and distributing sickness data.
  • To advise management and employees on routine sickness absence procedures and take part / advise managers in sickness review meetings where applicable.
  • To draft Occupational Health referrals related to short- or long-term absence issues and arrange appointments.
  • To provide assistance in employee relations matters, such grievances, disciplinary or capability matters, supporting managers in meetings as and when required.
  • To provide guidance and support on maternity, paternity, flexible working requests, jury service and other such matters.
  • Assisting with the drafting of formal paperwork in relation to employment matters, such as addendums to contracts and invite/outcome letters related to formal HR matters.
  • To be responsible for standard HR letters such as leaver letters, reference requests and confirmations of employment.
  • To take minutes from meetings as required.
  • To assist with the coordination & administration of internal training.
  • To undertake routine reporting and communications from the HR team such as the local newsletter, starters/movers/leavers communications & management dashboards.
  • To conduct exit interviews and assist in all leaver administration and arrangements.
  • To take responsibility for all invoices coming into/generated by HR, including raising vendor requests, raising purchase orders, utilising the Maximo (invoicing) system and liaising with procurement and finance to facilitate payment.
  • To be involved in HR or local project groups/activities as and when requested.
  • To play a key and active role in the UK HR team, attending meetings and assisting as required.
", "Your Profile": "
  • Good IT skills, fully conversant with all MS office packages (Word, Excel, PowerPoint) and able to quickly learn IT systems and databases.
  • Excellent English written and verbal communication skills and able to successfully communicate at all levels and at a high business standard.
  • Qualified to Level 3 Certificate in Human Resource Practice or wants to start the qualification.
  • Good experience in administration – ideally in an HR role.
  • Strong organisational and administration skills with ability to multitask.
  • Able to work travel to other UK locations
", "Company": "ADM UK Ltd"}

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