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Human Resources Coordinator

2 months ago

Chelmsford, United Kingdom ADM UK Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at ADM UK Ltd. As a key member of our HR department, you will provide administrative support to our HR team, ensuring the smooth operation of our HR systems and processes.

Key Responsibilities
  • HR Systems Administration: Update, coordinate, and advise managers and employees on all people/HR systems, including Success Factors, Global Employee Database, E-days, Kenexa, and MyADM.
  • Recruitment Support: Provide full administrative support for the recruitment process, including assisting with job descriptions, adverts, and tracking candidates through HR systems.
  • Interview Scheduling: Support management in scheduling, preparing for, and conducting recruitment interviews and liaising with the Talent Acquisition team.
  • Contract Administration: Draft and send out contracts of employment and offer packs for new recruits.
  • Onboarding and Induction: Play a key role in the onboarding process, including delivering the HR induction presentation, arranging Occupational Health appointments, and liaising with hiring managers.
  • Probationary Process: Guide managers on the probationary process and administration required, working closely with them to ensure timely action.
  • Sickness Absence Management: Assist in the management of sickness absence, including collating statistics and updating and distributing sickness data.
  • Employee Relations: Advise management and employees on routine sickness absence procedures and participate in sickness review meetings as required.
  • Employee Support: Provide guidance and support on maternity, paternity, flexible working requests, jury service, and other employee-related matters.
  • Administrative Support: Assist with drafting formal paperwork, such as addendums to contracts and invite/outcome letters related to HR matters.
  • Reporting and Communications: Undertake routine reporting and communications from the HR team, including the local newsletter, starters/movers/leavers communications, and management dashboards.
  • Exit Interviews and Leaver Administration: Conduct exit interviews and assist in all leaver administration and arrangements.
  • Financial Administration: Take responsibility for all invoices coming into/generated by HR, including raising vendor requests, purchase orders, and liaising with procurement and finance.
Requirements
  • IT Skills: Good IT skills, fully conversant with MS Office packages (Word, Excel, PowerPoint), and able to quickly learn IT systems and databases.
  • Communication Skills: Excellent English written and verbal communication skills, able to successfully communicate at all levels and at a high business standard.
  • Qualifications: Qualified to Level 3 Certificate in Human Resource Practice or willing to start the qualification.
  • Experience: Good experience in administration, ideally in an HR role.
  • Organizational Skills: Strong organizational and administration skills with the ability to multitask.