Human Resources Assistant

2 months ago

Chelmsford, United Kingdom CV-Library Full time

Your Role
The purpose of the role is to support the HR Team with administrative and general HR support, primarily across the UK Milling and FDL division but also more widely across the UK team.
Your Responsibilities

* To take the lead in updating, co-ordinating & advising managers/employees on all people/HR systems including Success Factors, Global Employee Database, E-days (annual leave system) and Kenexa (recruitment system) & MyADM (performance management system).

* To provide full admin support for the recruitment process, including assisting with job descriptions and adverts, the recruitment approval process and tracking and moving candidates through HR systems.

* To support management in scheduling, preparing for and for conducting recruitment interviewing and liaising with the Talent Acquisition (recruitment) team.

* To draft and send out contracts of employment and offer packs for new recruits in the business.

* To play a key role in the onboarding/induction process, including delivering the HR induction presentation to new hires, arranging Occupational health appointments and liaising with the hiring manager to ensure a thorough induction plan is in place.

* To guide managers on the probationary process and administration required, working closely with them so as any issues are highlighted/actioned in a timely manner.

* Assistance in the management of sickness absence, including collation of statistics and updating and distributing sickness data.

* To advise management and employees on routine sickness absence procedures and take part / advise managers in sickness review meetings where applicable.

* To draft Occupational Health referrals related to short- or long-term absence issues and arrange appointments.

* To provide assistance in employee relations matters, such grievances, disciplinary or capability matters, supporting managers in meetings as and when required.

* To provide guidance and support on maternity, paternity, flexible working requests, jury service and other such matters.

* Assisting with the drafting of formal paperwork in relation to employment matters, such as addendums to contracts and invite/outcome letters related to formal HR matters.

* To be responsible for standard HR letters such as leaver letters, reference requests and confirmations of employment.

* To take minutes from meetings as required.

* To assist with the coordination & administration of internal training.

* To undertake routine reporting and communications from the HR team such as the local newsletter, starters/movers/leavers communications & management dashboards.

* To conduct exit interviews and assist in all leaver administration and arrangements.

* To take responsibility for all invoices coming into/generated by HR, including raising vendor requests, raising purchase orders, utilising the Maximo (invoicing) system and liaising with procurement and finance to facilitate payment.

* To be involved in HR or local project groups/activities as and when requested.

* To play a key and active role in the UK HR team, attending meetings and assisting as required.

Your Profile

* Good IT skills, fully conversant with all MS office packages (Word, Excel, PowerPoint) and able to quickly learn IT systems and databases.

* Excellent English written and verbal communication skills and able to successfully communicate at all levels and at a high business standard.

* Qualified to Level 3 Certificate in Human Resource Practice or wants to start the qualification.

* Good experience in administration – ideally in an HR role.

* Strong organisational and administration skills with ability to multitask.

* Able to work travel to other UK locations

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