Procurement and Reconciliation Clerk
3 weeks ago
Barhale Holdings Ltd is seeking a talented Procurement and Reconciliation Clerk to join our procurement team. This role offers an exciting opportunity to develop your skills and knowledge in procurement and reconciliation.
The Procurement and Reconciliation Clerk will be responsible for administering, managing, and reconciling all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate, and paid in a timely manner, ensuring audit & process compliance.
- Sorting post, dealing with exceptions, and any urgent requests, queries, particularly on stop accounts.
- Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
- Query resolution monitoring and control.
- Supplier reconciliation (preferably in excel format) to be performed in line with KPI's.
- Chase any missing invoices or credits with vendor and request a copy.
- Accounts Payable Journals - to correct errors etc.
- Direct Debits - Reconcile account, process documents & match against payments taken directly from our bank account.
- Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
- Work with Cost clerks, QS's, procurement, and suppliers to ensure audit/process compliance and identify opportunities for improvement
- Working to agreed performance standards/targets.
- Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury.
- Vendor master file set up and maintenance, confirming bank details directly with suppliers.
- Checking all details are up to date on the vendor master file e.g. correct name, address, VAT, and Company registration numbers, bank details etc.
- In time - to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations - skills dependant.
Key Responsibilities:
- No of invoices/credits registered against daily/monthly targets
- Accuracy of data entered - error rate
- Monthly Supplier Reconciliations - set against KPI
- No accounts on stop
- No of queries not resolved within a timely period
- Monthly reporting & KPI's
- No of invoices not registered at month end
Required Skills and Qualifications:
- Strong IT skills including MS Office (Excel, Word)
- Strong verbal and written communication skills
- Ability to produce accurate, relevant information in a timely manner
- Work well with other colleagues
- Proactive in problem solving
- Adapts well working on their own or in a team environment
- The ability to work under pressure and to deadlines is required
The estimated salary for this position is £25,000-£30,000 per annum, depending on experience. If you are a highly skilled and detail-oriented individual with a passion for procurement and reconciliation, please submit your application.
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