Assistant Supplies Officer

5 days ago

Colwyn Bay, Conwy, United Kingdom Adecco UK Limited Full time
Job Title: Assistant Supplies Officer

Adecco is pleased to be recruiting for an Assistant Supplies Officer to join North Wales Police.

Job Summary:

This is a Monday to Friday position, working 9-5, with a rate of £14.40 per hour. The role requires applicants who can demonstrate skills in purchasing, inventory management, and customer service.

Key Responsibilities:
  • Maintain and administer the Stores IT systems
  • Assist the Supplies Manager in general clerical duties and in particular with the raising of purchase orders, progressing of orders, sourcing of equipment/services and dealing with other routine and non-routine enquiries
  • Perform stock checks as required and investigate and resolve all discrepancies found
  • Collate information from the section or computer system as required by the Shared Service Centre Manager or Supplies Manager
  • Supply and fit uniform to all staff
  • Liaise with the Shared Service Centre Manager concerning all routine order/invoice matters
  • Progress and chase purchase orders
  • Check invoice submitted against orders raised by the section and to clear invoices for payment on proof of delivery. To input details of all transactions to the computerised system
  • Respond to new Force initiatives in respect of the requirements of new technology, Health and Safety
  • Advise customers on the services and goods supplied and deal with any complaints
  • Monitor stock levels and amend levels accordingly
  • Arrange destruction/disposal as may be necessary of returned clothing items or any stock written off by either the Supplies Manager or Shared Service Centre Manager
  • Organise collection of goods being returned to suppliers and ensure the correct procedures are enforced
  • Operate a good housekeeping policy, ensure a tidy work area and safety system of work within the section
  • Prepare and input data into the computer, ensuring the accuracy of the information
  • Assist in the training of new staff in the section on the computer system
  • Receive customers, visitors, drivers and telephone enquiries. To ascertain and fill the relevant requirements whilst maintaining the security and integrity of the supplies section
  • Undertake general stores maintenance including stock relocation, stock checking procedures and ensuring a safe and tidy working area
  • Monitor stock levels and bring shortages/surpluses to the notice of the Supplies Manager, or place the appropriate order/s
  • Advise customers on the maintenance of uniform
  • When issuing items of clothing, fit customers from stock where possible, or label the garment for alteration
  • In the case of alterations to complete necessary instructions and liaise with the Tailoress
  • Where it is not possible to fit or alter a garment, take full measurements of the customer and submit a 'special measure' sheet and place appropriate order
  • Any other duties as directed by a Supervisory Officer commensurate with the post and salary grading
Requirements:
  • NVQ level 3 or equivalent in Purchasing or related subject (e.g. working towards CIPS foundation stage), or an equivalent amount of proven relevant experience
  • Minimum of English and Maths at GCSE level or equivalent
  • Previous experience of working in a similar environment to stores/supplies
  • Basic IT skills, keyboard skills, with knowledge of processing orders/invoices
  • Fit to carry out duties and tasks including lifting and handling equipment etc. (Some of which will be of a heavy nature)
  • Ability to work under own supervision and initiative
  • Ability to communicate with colleagues, supervisors, managers and other personnel as appropriate in person/on the telephone and in writing

If you have the required skills for this role, please apply. Should your CV be shortlisted, one of our Adecco recruiters will be in touch.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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