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Assistant Supplies Officer
2 months ago
- Maintain and administer the Stores IT systems, ensuring accurate and up-to-date records.
- Assist the Supplies Manager in general clerical duties, including the raising of purchase orders, progressing of orders, and sourcing of equipment/services.
- Perform stock checks as required, investigating and resolving any discrepancies found.
- Collate information from the section or computer system as needed by the Shared Service Centre Manager or Supplies Manager.
- Supply and fit uniform to all staff, ensuring a high level of customer satisfaction.
- Liaise with the Shared Service Centre Manager regarding routine order/invoice matters.
- Progress and chase purchase orders, ensuring timely delivery of goods.
- Check invoices submitted against orders raised by the section, clearing invoices for payment on proof of delivery.
- Input details of all transactions to the computerized system, maintaining accurate records.
- Respond to new Force initiatives regarding the requirements of new technology and Health and Safety.
- Advise customers on the services and goods supplied, dealing with any complaints.
- Monitor stock levels, adjusting levels accordingly to ensure optimal inventory management.
- Arrange destruction/disposal of returned clothing items or stock written off by the Supplies Manager or Shared Service Centre Manager.
- Organize collection of goods being returned to suppliers, ensuring correct procedures are enforced.
- Operate a good housekeeping policy, maintaining a tidy work area and safe system of work within the section.
- Prepare and input data into the computer, ensuring accuracy of information.
- Assist in the training of new staff in the section on the computer system.
- Receive customers, visitors, drivers, and telephone enquiries, ensuring the security and integrity of the supplies section.
- Undertake general stores maintenance, including stock relocation, stock checking procedures, and ensuring a safe and tidy working area.
- Monitor stock levels, bringing shortages/surpluses to the attention of the Supplies Manager or placing appropriate orders.
- Advise customers on the maintenance of uniform.
- When issuing items of clothing, fit customers from stock where possible, or label the garment for alteration.
- In the case of alterations, complete necessary instructions and liaise with the Tailoress.
- Where it is not possible to fit or alter a garment, take full measurements of the customer and submit a 'special measure' sheet and place an appropriate order.
- NVQ level 3 or equivalent in Purchasing or a related subject, or an equivalent amount of proven relevant experience.
- Minimum of English and Maths at GCSE level or equivalent.
- Previous experience of working in a similar environment to stores/supplies.
- Basic IT skills, keyboard skills, with knowledge of processing orders/invoices.
- Fit to carry out duties and tasks, including lifting and handling equipment (some of which will be of a heavy nature).
- Ability to work under own supervision and initiative.
- Ability to communicate with colleagues, supervisors, managers, and other personnel as appropriate in person/on the telephone and in writing.