Planned Care Rota Coordinator

1 month ago

London, Greater London, United Kingdom The Hillingdon Hospitals NHS Foundation Trust Full time

About the Role

The Hillingdon Hospitals NHS Foundation Trust is seeking a skilled Planned Care Rota Coordinator to join their team. This exciting opportunity will see the successful candidate responsible for the administration processes to support the management of Planned Care rotas, ensuring effective, safe staffing levels of senior and junior doctors 24 hours a day 7 days a week.

Main Responsibilities

  1. Provide an administrative service to the clinical body, with diary/rota management for on-call doctor's rotation.
  2. To be the first point of contact for all Rotas queries.
  3. Attend weekly rota meetings.
  4. Manage the surgical/medical staffing rotas, accessing systems to assist in the planning of rotas and dealing with complex and often conflicting demands on resources to ensure surgical cover is delivered appropriately.
  5. Ensure that rotas and the rota system are updated in a timely manner which in turn ensures the system is live.
  6. Liaison with doctors both internally and externally to organise booking their locum shifts. Management of the 'Patchwork' locum booking system.
  7. To be conversant with the relevant IT systems and packages and, where necessary, create and maintain spreadsheets and databases. Ensuring accurate data entry.
  8. Liaison with the undergraduate team to coordinate medical student placements.

About Us

The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services.

The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities, community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

Requirements

  • Computer literate including word, excel, power point, email.
  • Previous experience working in a busy office with conflicting demands.

Desirable

  • Experience of anaesthetic department systems such as CLW rota, Patchwork.
  • Rota Coordination and workforce planning.

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