HR Operations Coordinator

4 weeks ago


London, Greater London, United Kingdom X4 Group Full time

Job Summary:

We are seeking an HR Operations Coordinator to support our HR administration, be the first point of contact for employee matters, and coordinate the office management.

Key Responsibilities:

  • People Data: Oversee, update, and manage employee details aligned to the employee lifecycle and people policies using HiBob, ensuring data accuracy and timeliness.
  • Employee Queries: Be the first point of contact for employee queries relating to people policies, including absence and types of leave.

Benefits Administration:

  • Support the administration and update of benefits services, including Vitality and Medicash, and be the main point of contact for employee queries.

Onboarding:

  • Ensure smooth onboarding and integration into company culture, including desk setup, preparing new starter packs, and hosting HR Intro sessions.

Office Management:

  • Restock office supplies, maintain office cleanliness, and oversee fire warden duties, first aid kits, and H&S inductions.

Ad Hoc Tasks:

  • Support with social event administration.

Requirements:

  • Foundational level HR operations experience, with a good understanding of HR people process best practice.
  • Passion and interest in HR people process best practice.
  • Ideal experience in commercial environments and awareness of people policy updates to employment law or industry trends.
  • Ability to handle multiple tasks, maintain attention to detail, and data accuracy.
  • Proven success in implementing scalable process improvements.
  • Experience with data management/reporting tools, ideally HiBob and Adobe.
  • High standards of confidentiality and professionalism.
  • Strong interpersonal and communication skills.
  • Excellent data presentation skills.
  • Alignment with X4 Values.
  • Proactive, continual improvement mindset.


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