Administrative Coordinator

4 weeks ago

Sleaford, Lincolnshire, United Kingdom LA International Computer Consultants Ltd Full time
Job Overview

We are seeking a dedicated and skilled Administrator to join our dynamic team at LA International Computer Consultants Ltd. The ideal candidate will possess a strong background in administrative functions and a commitment to delivering exceptional service.

Knowledge Requirements
  • Proven experience in a fast-paced administrative setting.
  • Proficient in customer interaction and service delivery.
  • Familiarity with computerized data management systems.
  • Understanding of equality principles and diversity.
  • Knowledge of confidentiality standards and data protection regulations.
Essential Skills
  • Advanced keyboard proficiency and adeptness in Microsoft Office applications.
  • Strong team collaboration abilities.
  • Competent numeracy skills.
  • Effective organizational, influencing, and problem-solving skills.
  • Capacity to work independently, managing and prioritizing tasks to meet deadlines.
  • Excellent communication skills, both written and verbal, including data entry and telephone etiquette.
  • Flexible work approach.
  • Keen observational skills are crucial.
Key Responsibilities
  • Serve as a primary contact for departmental inquiries, addressing routine and specialized questions with professionalism and clarity.
  • Input and maintain data within management systems, along with necessary correspondence.
  • Oversee data entry processes and generate reports as needed.
  • Coordinate assessments and reviews for professionals, ensuring effective communication with stakeholders.
  • Prepare and organize documentation to support service delivery.
  • Assist in the administrative setup of care packages as required.
  • Support administrative functions related to compliance and safeguards.
  • Organize departmental meetings, including minute-taking and calendar management.
  • Address invoice inquiries promptly and efficiently.
  • Adhere to service guidelines and established policies to maintain quality standards.
  • Manage incoming and outgoing communications, ensuring accurate message delivery.
  • Maintain office supply levels and manage mail distribution in accordance with standards.
  • Promote departmental image by ensuring that informational materials are current and well-presented.
  • Handle complaints effectively, escalating issues when necessary.
  • Perform document processing tasks, including word processing and photocopying.
  • Assist in training new staff on office systems and processes.
  • Engage in research and development activities as directed.
  • Demonstrate initiative and the ability to work unsupervised within established policies.
  • Commit to continuous improvement and performance enhancement.
  • Exhibit adaptability and resilience in a changing environment.
  • Ensure compliance with mandatory training requirements.
  • Undertake additional duties as assigned by management.
Communication Skills
  • Strong verbal and written communication skills, utilizing various methods including face-to-face, telephone, and digital platforms.
  • Proficient in effective letter writing and documentation.
Analytical Skills
  • Update relevant tracking systems according to established processes.
  • Evaluate and compare service costs from different providers.
IT Proficiency
  • Exceptional IT skills, particularly in Microsoft Excel and Word.
  • Familiarity with national and local information management systems relevant to the role.
Planning and Organizational Skills
  • Ability to prioritize tasks and manage conflicting deadlines.
  • Organize workflows to meet operational demands.
  • Plan and coordinate meetings and case discussions.
Physical Requirements
  • Capability to use a VDU for extended periods.
  • Occasional lifting of files may be necessary.
  • Ability to maintain a seated position for prolonged durations.

At LA International, we value diversity and encourage applications from individuals with varied experiences and backgrounds. We are committed to fostering an inclusive environment for all employees.

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