Administrative Coordinator

4 weeks ago

Sleaford, Lincolnshire, United Kingdom LA International Computer Consultants Ltd Full time
Job Overview

Knowledge Requirements:

  • Proven experience in a dynamic administrative setting
  • Proficient in customer service and engagement
  • Familiarity with computerized information systems
  • Understanding of equality and diversity principles
  • Knowledge of confidentiality and data protection regulations

Essential Skills:

  • Proficient in Microsoft Office applications with strong keyboard skills
  • Ability to collaborate effectively within a team
  • Strong numerical aptitude
  • Capable organizer and problem solver
  • Self-motivated with excellent time management skills
  • Clear and effective communicator, both written and verbal
  • Adaptable and flexible in approach to work
  • Strong observational skills are crucial

Key Responsibilities:

  • Serve as a primary contact for departmental inquiries, providing information and assistance as needed
  • Manage data entry and upkeep of computerized records, along with necessary correspondence
  • Oversee data input accuracy and generate reports from systems as required
  • Coordinate assessments and reviews for professionals, liaising with individuals and relevant parties
  • Prepare and compile documentation to support service delivery
  • Assist in the administrative setup of care packages as necessary
  • Support duties related to compliance and safeguarding measures
  • Organize departmental meetings, including minute-taking and calendar management
  • Address invoice inquiries promptly and efficiently
  • Adhere to established policies and procedures to maintain quality standards
  • Manage incoming and outgoing communications effectively
  • Ensure office supplies are adequately stocked and report shortages
  • Maintain the professional image of the department through up-to-date materials
  • Handle complaints with care, escalating when necessary
  • Perform document processing tasks as required
  • Train new staff on office systems and processes
  • Engage in research and development activities as directed
  • Demonstrate initiative and independence in completing tasks
  • Commit to continuous improvement and professional development
  • Adapt to changing environments and requirements
  • Complete mandatory training and compliance requirements
  • Undertake additional responsibilities as assigned by management

Communication Skills:

  • Exceptional communication abilities across various platforms, including face-to-face, telephone, and digital communication
  • Strong writing skills, particularly in formal correspondence

Analytical Skills:

  • Maintain and update relevant tracking systems
  • Evaluate and compare service costs from different providers

IT Proficiency:

  • Advanced IT skills, particularly in Microsoft Excel and Word
  • Familiarity with national and local information management systems

Planning and Organizational Skills:

  • Ability to prioritize tasks and manage conflicting deadlines
  • Organize workflows to meet operational demands
  • Plan and facilitate meetings and case discussions

Physical Requirements:

  • Prolonged use of a computer monitor
  • Occasional lifting of files may be necessary
  • Ability to remain seated for extended periods

LA International is a recognized leader in ICT recruitment and project solutions, operating globally. We value diversity and welcome applications from all backgrounds.

We are proud to have received multiple awards for excellence in recruitment, including the prestigious Queens Award for Enterprise: International Trade.

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