Office Coordinator

3 weeks ago

Cardiff, Cardiff, United Kingdom Velindre Cancer Centre Full time

Position Overview

The role involves organizing and executing essential administrative and clerical tasks associated with Radiotherapy and Radiation Protection Services.

The individual will support the Directorate Support Officer in delivering administrative assistance for the business support operations within Radiation Services.

Key Responsibilities

The successful candidate will be part of a team responsible for providing clerical and administrative support for the Radiotherapy and Radiation Protection Service.

Additionally, they will offer organizational assistance to the broader directorate team.

Flexibility in working hours may be required based on service demands.

Proficiency in Welsh is preferred for this position; applications from both Welsh and English speakers are encouraged.

About Velindre Cancer Centre

At Velindre Cancer Centre, we take pride in delivering specialized services throughout Wales, supported by our state-of-the-art facilities and the expertise of our corporate functions that integrate our services. We also collaborate closely with the NHS Wales Shared Services Partnership and Health Technology Wales, fostering strong partnerships with these expert organizations.

Established in 1999, our Trust is committed to applying the principles of value-based healthcare across a diverse range of roles. We play a crucial role in the communities we serve and have ambitious plans to enhance our service delivery. Our core values—accountability, boldness, compassion, and dynamism—guide our efforts to provide the best possible care for our patients and donors.

If you are looking to contribute to an organization that values making a significant impact and offers rewarding career opportunities, Velindre Cancer Centre is an excellent choice.

Job Responsibilities

A comprehensive Job description and Person Specification can be found in the supporting documents or by clicking the appropriate link.

Qualifications and Knowledge

Essential Requirements

  • GCSE grade C or above in mathematics and English, or equivalent qualifications
  • NVQ level 3 in a relevant field or A Level equivalent
  • ECDL qualification or equivalent
  • Familiarity with various administrative, clerical, secretarial, and technical work procedures
  • Strong understanding of administrative and secretarial practices (e.g., document formatting, filing systems)

Desirable Qualifications

  • RSA3 or equivalent
  • Experience in NHS administration
  • General knowledge of healthcare systems

Experience

Essential Experience

  • Background in clerical and administrative roles
  • Experience in maintaining computerized and paper record-keeping systems
  • Ability to prioritize and manage personal workload
  • Initiative in addressing issues independently

Desirable Experience

  • Experience managing a small office environment

Skills and Attributes

Essential Skills

  • Ability to communicate detailed information effectively
  • Capability to train new staff on office systems and procedures
  • Competence in handling unpredictable situations
  • Proficient IT skills in Microsoft Word and Excel
  • Strong written and spoken English skills
  • Clear and articulate writing style
  • Good negotiation abilities
  • Adherence to organizational guidelines
  • Diligent and conscientious work ethic
  • Understanding of confidentiality protocols
  • Enthusiastic, motivated, and a collaborative team player
  • Composed and rational demeanor
  • Ability to prioritize urgent tasks and meet deadlines
  • Excellent time management skills
  • Professional telephone etiquette

Desirable Skills

  • Ability to audit or survey personal work
  • Capacity to analyze data and generate departmental reports

Other Requirements

Essential

  • Flexible approach to work responsibilities

Desirable

  • Proficiency in Welsh to level 1

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