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Fleet and Equipment Administrative Coordinator
2 months ago
Job Overview
Fleet and Equipment Administrative Coordinator - Fixed Term Position
Reporting to the Fleet & Equipment Unit Manager, this role serves as the administrative support for the Fleet and Equipment Team, engaging with both internal and external stakeholders, organizations, and agencies as necessary.
The successful candidate will establish and uphold a thorough secretarial and administrative service, which includes tasks such as typing, minute-taking, filing, photocopying, scheduling, and documenting appointments and meetings, while facilitating the necessary work to manage resources in line with relevant schedules.
Key Responsibilities
1. Collaborate with operational teams regarding the repair and maintenance of vehicles and the daily operations of both leased and owned equipment, including coordination with external contractors.
2. Assist in the planning and execution of all maintenance and repair activities for the fleet, as directed by the organization.
3. Support the directorate in ensuring compliance with standards set by relevant authorities and organizations.
4. Adhere to all applicable organizational policies and procedures.
5. Maintain accurate records related to the maintenance and repair of vehicles and equipment using computerized systems, ensuring that inspection reports and job cards are completed and closed appropriately.
6. Provide necessary information to all departments regarding the status of vehicle operations.
7. Attend training sessions as required.
8. Engage in the organization’s annual Individual Performance Review and Development process.
9. Cultivate positive relationships with internal and external stakeholders to enhance collaboration.
10. Oversee and monitor teams of drivers to promote a culture of safety.
Please refer to the attached document for a comprehensive list of duties.
About Us
Benefits Offered:
- Comprehensive training and ongoing support throughout your employment.
- Generous holiday entitlement, increasing with years of service, plus bank holidays.
- Enrollment in the NHS Pension Scheme.
- Opportunities for continual professional development within the organization.
- Access to Occupational Health support and an Employee Assistance Programme.
- Discounts available in over 200+ stores, including travel, dining, and retail.
- Participation in staff networking and support groups.
About South Central Ambulance Service NHS Foundation Trust
The Trust provides a variety of emergency, urgent care, and non-emergency healthcare services, along with commercial logistics services. We serve a large population and handle numerous urgent calls annually, supported by a dedicated workforce of staff and volunteers who ensure continuous operation.
At South Central Ambulance Service, we believe that a supportive and valued workforce is essential for delivering high-quality care consistently. We strive to create a culture that emphasizes fairness, compassion, learning, and accountability.
Job Responsibilities
For further details, please refer to the attached job description and person specification.
We look forward to receiving your application. Attention to detail is crucial for this role, so please ensure that your application clearly demonstrates how you meet the essential criteria.
Knowledge and Experience
Essential Qualifications:
- Proficiency in Microsoft Office Suite, including Excel and Word.
- Experience in providing administrative support within a team setting.
Skills and Competencies
Essential Skills:
- Strong written and verbal communication skills, with the ability to present information clearly and concisely.
- Proficient in using computers and related technology.
- Effective time management skills, including the ability to meet deadlines for reports and updates.
Personal Attributes
Essential Attributes:
- Demonstrates innovative approaches to work, consistently seeking improvements to achieve objectives.
- Exhibits strong interpersonal skills, fostering positive working relationships.
- Adaptable and flexible, meeting the demands of the role.
