WYAAT Project Coordination Officer

3 weeks ago

Leeds, Leeds, United Kingdom Leeds Teaching Hospitals Full time

Position Overview

The WYAAT (West Yorkshire Association of Acute Trusts) initiative is seeking to appoint a full-time Project Coordination Officer. This role is pivotal in orchestrating and facilitating the execution of a diverse array of significant clinical and corporate initiatives.

WYAAT is a partnership that unites six NHS trusts in the West Yorkshire and Harrogate region to enhance the delivery of integrated acute hospital services. The participating trusts include:

  • Airedale District Hospital NHS Foundation Trust
  • Bradford Teaching Hospitals NHS Foundation Trust
  • Calderdale & Huddersfield NHS Foundation Trust
  • Harrogate & District NHS Foundation Trust
  • Leeds Teaching Hospitals NHS Trust
  • Mid Yorkshire Teaching NHS Trust

This position offers a hybrid working arrangement, allowing for both remote work and office-based duties. Occasional travel may be necessary for essential meetings, with travel expenses covered.

Key Responsibilities

The successful candidate will provide daily administrative support across various programs and projects, collaborating closely with Programme and Project Managers, Project Support Managers, and the Office Manager. The Project Coordination Officer plays a crucial role within the core Programme Management Office (PMO) team, which is responsible for overseeing and governing a comprehensive portfolio of 11 programs across the six acute trusts, as well as engaging with Integrated Care Board (ICB) workstreams and other healthcare priority initiatives.

Specific duties include:

  • Maintaining essential documents and processes, such as highlight reports and action logs.
  • Managing a detailed calendar and events inbox.
  • Providing administrative support for PMO systems related to program documentation, governance, and reporting.
  • Acting as a central point of contact for PMO staff and stakeholders.

The role demands exceptional organizational abilities, strong verbal and written communication skills, and proficiency in various computer applications. Individuals with a keen interest in project support or management are encouraged to consider this opportunity, which offers valuable experience across a wide range of NHS programs.

About the Organization

The Project Coordination Officer will serve as the primary liaison for various WYAAT projects and teams, assisting the core team and project managers in initiating, executing, and delivering their work plans while ensuring robust governance and assurance through impartiality and independence. Responsibilities also include tracking project progress through highlight reporting, milestone tracking, and escalation processes. The role requires the management of confidential information, necessitating discretion and adherence to high professional and ethical standards, particularly in challenging situations. The ideal candidate will be proactive and capable of initiating actions with minimal supervision, with opportunities for further development within the PMO team as the program evolves.

Essential Qualifications

Applicants should possess:

  • Experience in a structured program and project environment.
  • Strong organizational skills and the ability to work independently and collaboratively.
  • Excellent communication skills, both verbal and written.
  • Proficiency in IT applications, including MS Office Suite.
  • A commitment to maintaining confidentiality and professionalism.

This role is an excellent opportunity for individuals looking to gain comprehensive experience in project coordination within the NHS framework.

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