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Office Operations Coordinator
2 months ago
Position:
Office Operations Coordinator
Employment Type:
Full-time, Permanent
Are you an experienced Office Administrator with at least 5 years in a similar role? Do you seek a long-term position where you can play a crucial role in a vibrant team? Are you ready for a new challenge that involves a variety of responsibilities within a small yet highly ambitious IT organization?
We are looking to enhance our team with a talented Office Operations Coordinator who can ensure our operations run smoothly and provide essential support to our teams.
We require an individual who is detail-oriented and can identify areas where assistance is needed and proactively offer support.We seek a seasoned expert in office management, sales and procurement, financial assistance, human resources administration, scheduling, and travel coordination, all while ensuring the office environment is efficient for our teams.
This role encompasses a wide range of responsibilities and is defined more by the eagerness to embrace new challenges and contribute to the company's expansion.
Responsibilities include providing operational support to the sales and project teams to manage contracts and orders, arrange engineering visits, coordinate projects, generate purchase orders, and gather precise information regarding pricing and delivery timelines.
Maintain oversight of contract renewal schedules and record important anniversaries.Assist the finance department with invoicing for agreements and projects; keep HR records updated, including leave and absence tracking, training schedules, and policy documentation.
Support the recruitment and onboarding processes.
Ensure all Health & Safety documentation and checks are current.
Organize and maintain the storage of all operational policies and procedures, developing a comprehensive Electronic Operating Manual for the company.
Communicate effectively and respectfully with all team members, from entry-level staff to senior management.
Minimum Grade C or Level 4 GCSEs in Mathematics and English.
Proficiency in Excel is essential, including experience with Pivot Tables, VLOOKUP, and IF statements.
Ability to work independently, taking on responsibilities and challenges without the need for constant oversight, to drive continuous improvement.
A commitment to establishing a long-term relationship and growing alongside the company.
Must be computer literate and confident in using technology to its fullest potential, including CRM systems, accounting software, video conferencing tools, and Microsoft applications. A valid driving license and access to a vehicle are required.
Benefits include 25 days of annual leave plus an additional day off for your birthday, a healthcare and wellness program, a pension scheme with additional employer contributions, a training and personal development plan to support your success, free parking, monthly team lunches, life insurance coverage, an employee referral program, and a pension and electric vehicle salary sacrifice scheme.
Please note that due to the nature of this position, sponsorship or relocation assistance is not available, and candidates must be eligible to live and work in the UK.
