Property and Facilities Coordinator
3 weeks ago
Role Overview:
The Property and Facilities Coordinator plays a crucial role in the Tenant & Property Administration team, dedicated to delivering exceptional customer service and support to tenants. This position is primarily office-based, with occasional site visits required.
- Administrative Support: Perform a range of administrative tasks to assist both the Asset Management and Estates Management teams.
- Property Management System: Develop proficiency in the Property Management System (Qube) to maintain the tenant/property database, ensuring all updates are executed accurately and promptly.
- Financial Documentation: Generate ad hoc invoices, credit notes, and financial statements as needed.
- Service Charge Management: Prepare service charge documentation and correspondence for tenants.
- Property Handover Coordination: Facilitate the seamless transition of properties to new tenants and from vacating tenants, ensuring necessary meter readings are taken and communicated to the Accounts team.
- Compliance Liaison: Collaborate with the Estates Management team to schedule and ensure timely completion of statutory checks and inspections.
- Risk Assessment Management: Work with the Estates Management team to review risk assessments annually and implement any required corrective actions.
- Insurance Verification: Regularly verify insurance details for contractors and suppliers, maintaining documentation for inspection purposes.
- Business Rates Coordination: Liaise with local authority ratings and valuations offices to ensure accurate allocation and charging of business rates.
The ideal candidate will possess strong communication skills and the ability to prioritize tasks effectively. A background in maintenance, facilities, or property management is essential for success in this role.
For further inquiries, please reach out to our recruitment team.
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