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Business Support Coordinator
3 months ago
Commercial Operations Administrator
Location: Ellsmere Port
Bilfinger UK stands as a prominent engineering and maintenance service provider, catering to clients across diverse sectors including chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables, and food & beverage. Our mission is to optimize asset performance, ensuring maximum availability while minimizing maintenance expenditures.
With vast expertise in both offshore and onshore operations, we specialize in comprehensive asset management services throughout all lifecycle stages, encompassing consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.
Our commitment to excellence is reflected in our skilled workforce of over 4,500 professionals operating from 14 strategically located offices, all dedicated to upholding the highest standards of safety, compliance, and quality.
Main Responsibilities
• Manage timesheets by collecting and verifying submissions from site supervision.
• Input data from timesheets into the payroll system (M-power).
• Provide procurement support for various contracts and projects, including obtaining quotes and placing orders.
• Conduct general SAP administration tasks such as raising requisitions and managing the Goods Receipt Note (GRN) process while maintaining accurate records.
• Organize documentation related to hired plant and equipment, assisting in the ongoing hiring process.
• Update the Personnel on Board (POB) tracker to accurately reflect attendance, including holidays.
• Handle phone inquiries and facilitate communication with HR/Payroll.
• Process trade assessment forms and validate employee qualifications using the onboarding tracker.
• Perform general administrative duties as required.
Commercial Duties
• Assist in preparing estimates for maintenance, projects, or turnaround activities.
• Support the Commercial Manager in reviewing and maintaining current commercial systems and reports (e.g., cost reports).
• Update commercial reports and distribute them to the Commercial Manager, Site Managers, and Project Managers.
• Aid in the production, monitoring, and submission of variations to original budgets.
• Assist in preparing Applications for Payments (AFP's), including Schedule of Rates, Reimbursable, Fixed Price, and Target Cost.
• Contribute to the preparation of Key Performance Indicator reports.
• Provide commercial insights and support to the Commercial Manager and operational management.
• Undertake additional duties as required.
Experience & Qualifications
• Previous experience in Contract Administration or Coordination within the Petrochemical or Oil & Gas sectors.
• Strong communication skills.
• Proficient in Microsoft Office Suite – Excel, Word, PowerPoint.
• Possess attitudes and abilities that align with the Group's Core Values.
• Minimum GCSE Grade A-C.
• Candidates should aspire to achieve a relevant Engineering or Commercial qualification.
For further inquiries, please reach out to our recruitment team.
Operations | Bilfinger UK Limited | Permanent | White-collar workers | Skilled | Operations
