Scheduling Coordinator

3 weeks ago

Charing, United Kingdom Active Training Team Limited Full time £28,750

Active Training Team Ltd is a London-based organization that utilizes experiential and immersive training methodologies to foster behavioral transformation in individuals and organizations. Our training approach integrates interactive experiences, film, drama, live action, and facilitated discussions.
Please ensure you review the following information thoroughly before proceeding with your application.

We are excited to present a fantastic opportunity for a Scheduling Coordinator within our operations division:

ROLE OBJECTIVE

To facilitate the seamless functioning of our immersive training center, specifically the EPIC theatre-based training initiative, by overseeing the freelance team responsible for delivering sessions and organizing shift schedules.

PRIMARY RESPONSIBILITIES (including but not limited to):

  • Oversee scheduling for cast and crew at the EPIC Centre.
  • Onboard new freelance personnel onto resource management systems, ensuring clear communication of operational procedures.
  • Identify resource shortages across various projects and track availability.
  • Generate project documentation, such as weekly schedules and call sheets.
  • Manage the freelancer cover system; ensure precise tracking within resource management software.
  • Coordinate costumes, equipment, educational materials, etc., for ATT programs.
  • Monitor and arrange necessary training for the freelance team.
  • Provide support to the center team during event days, addressing and resolving live operational challenges.
  • Handle inquiries related to invoicing.
  • Track, authorize, and approve freelance shifts for compensation.

ADDITIONAL RESPONSIBILITIES:

  • Participate in the 'out of hours' schedule, managing last-minute adjustments (a few days each month).
  • Offer general assistance to the Operations Team on new initiatives as needed.
  • Occasionally assume the role of on-site manager at various centers.

WORK LOCATION: You will be primarily based at our head office in Southeast London, with occasional travel to other ATT locations as necessary.

WORKING HOURS: Standard working hours are Monday to Friday, 8 hours per day. (Start and finish times may vary based on your designated work location on any given day)

COMPENSATION: £27,000 - £28,750 per annum (dependent on experience)

EMPLOYEE BENEFITS: 25 days of annual leave, enhanced sick leave, and improved maternity and paternity leave policies.

CANDIDATE PROFILE:

WE ARE SEEKING INDIVIDUALS WHO POSSESS:

  • A degree-level qualification or equivalent experience relevant to the role.
  • A minimum of 1 year of experience in arts administration, production administration, stage management, technical theatre, video production, or live events.
  • An understanding of the complexities involved in managing a large freelance workforce.
  • Experience in handling intricate schedules within a live events context.
  • Proficiency in IT skills (general administration).
  • Strong competency in English and Mathematics.

IDEAL CANDIDATES WILL DEMONSTRATE:

  • The ability to work proactively and efficiently at all times.
  • The capability to work effectively both independently and as part of a team.
  • Flexibility to adapt to an ever-evolving and often demanding workflow.
  • A desire to grow within a dynamic organization engaged in meaningful work in an exciting sector.

APPLICATION PROCESS:

If you believe you would be an excellent fit for this position, please prepare your CV and a cover letter outlining your suitability for the role.

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