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Senior Administrative Coordinator
3 months ago
Overview: An exceptional opportunity has emerged for a skilled Senior Administrative Coordinator to become a vital member of the Executive Support Team, delivering direct high-level assistance to two of the most senior executives within the organization.
Role Insights: This position offers a unique perspective into the operations and aspirations of the Greater London Authority, serving as a crucial link between senior executives and a diverse array of stakeholders.
Key Qualifications: To excel in this role, candidates must possess extensive experience in managing schedules and communications, adeptly handling competing priorities. Strong communication skills are essential, along with the ability to work independently and efficiently while managing confidential and sensitive information.
Team Contribution: We are looking for an individual who will actively and positively engage in the broader initiatives and projects within the Executive Support Team.
Principal Responsibilities:
- Deliver comprehensive, high-level administrative support to two executives, including organizing, modifying, and canceling meetings, planning over extended periods, and managing all related tasks such as preparing briefing and speaking notes.
- Utilize in-depth knowledge of the business area to operate independently, exercising evaluative judgment and discretion to address issues and balance competing priorities across multiple executive schedules, escalating matters to the Executive Support Manager only when necessary.
- Maintain effective communication and productive relationships with a complex network of external stakeholders, senior management, and other personnel across the organization to facilitate efficient executive support.
- Stay informed about key priorities and developments within the supported business areas and the organization at large, enabling informed and targeted assistance to the executives, covering additional schedules within the Executive Support Team as needed, and responding to emerging situations.
- Oversee the governance and transparency processes for executives, including managing declarations of Gifts and Hospitality and the Register of Interests.
- Administer the documentation clearance process for executives, including authorizations for absences.
- Manage inboxes related to invitations, organizing correspondence, and filing emails as necessary.
- Contribute to fostering a successful and positive Executive Support Team by demonstrating the highest standards of professionalism and participating in team meetings, providing valuable input, and undertaking assigned tasks as required.
Behavioral Competencies:
Relationship Building: This involves developing rapport and collaborating effectively with a diverse range of individuals, sharing knowledge and skills to achieve common objectives.
Effective Communication: Engaging with internal and external stakeholders, articulating key points clearly in both verbal and written formats, and presenting a credible and positive image.
Planning and Organization: This entails anticipating needs, managing time and priorities, and developing structured approaches to deliver high-quality work on schedule.
Problem Solving: Analyzing situations from various perspectives and identifying creative, practical, and timely solutions.
Adaptability: Demonstrating flexibility and a positive attitude in response to changing circumstances, increased workloads, and shifting priorities.
This role supports the Greater London Authority's commitment to diversity and inclusion, welcoming applications from individuals of all backgrounds and experiences. We are dedicated to creating an inclusive workplace and are open to flexible working arrangements.
