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Executive Assistant to CEO
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to support our CEO and Executive Team. As a key member of our team, you will provide administrative support, manage complex schedules, and coordinate executive events.
Key Responsibilities:- Manage the CEO and Executive Team's diaries, resolving scheduling conflicts
- Arrange travel and accommodation for executives, including international travel, visas, and transportation
- Handle sensitive matters with confidentiality and discretion
- Coordinate and distribute monthly and quarterly board papers and agendas
- Liaise regularly with Senior Management team members and assist with scheduling
- Prepare presentations, reports, agendas, and other documents in support of organisational objectives
- Screen incoming calls, take accurate messages, and respond to information requests
- Maintain excellent communication and time management skills to meet deadlines
- Minimum of 5 years of experience in an executive assistant role supporting an executive team
- Extensive experience in a fast-paced environment
- Proven ability to manage multiple diaries across different time zones
- Strong communication skills and professional demeanour
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to handle confidential information with discretion
- Excellent organisational skills and attention to detail
- Pension Scheme: Stakeholder Defined Contribution Scheme with a minimum employee contribution of 4% and company contribution up to 7.5%
- Life Assurance: Coverage provides 4x annual salary for death in service
- Income Protection Scheme: Provides an income of roughly 75% of annual pensionable salary, subject to eligibility
- Private Healthcare: Coverage for operations and treatments
- Wellbeing Health Expenses Scheme: Cash benefits for treatments such as physiotherapy, prescriptions, dental, and optical costs
- Cycle2Work Scheme: Save between 32% and 42% on new cycling equipment through salary sacrifice
- Early Pay: Instant access to earned pay via a mobile app
- Virgin Pulse: Online wellbeing platform for healthy behaviours, nutrition, sleep, and activity challenges
- Childcare Choices: Tax-free childcare scheme to help with the cost of childcare
- Massage and Chiropody Services: Available at HQ & Sangenic on a fortnightly basis
- Annual Leave: 25 days of annual leave per year on a full-time basis
- Flexible Fridays: Finish at 2:30 PM every Friday
- Relaxed Dress Code
- Hybrid working
- Company bonus scheme
We offer a supportive and collaborative work environment, competitive compensation and benefits, and the chance to grow and develop within a dynamic company. If you are a highly organised and proactive individual with a passion for supporting executive functions, we would love to hear from you. Please apply by submitting your CV and a short statement about your experience and what makes you interested in working for Mayborn Group.
