Executive Support Specialist

4 weeks ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Womble Bond Dickinson Full time

We are seeking a highly skilled and experienced Personal Assistant to join our Executive Services team in Newcastle on a permanent basis.

The role falls within our hybrid working policy, requiring some flexibility, but most new full-time employees spend around 3 days in the office and 2 days working from home.

Our Executive Services team consists of three 'hubs': a Document Production Specialist hub providing a transcription service, an Executive Support Assistant hub providing support with administrative tasks and a Personal Assistant hub, which you will join, providing organisational and client care support.

As a Personal Assistant, you will deliver high quality support to a number of fee earners, including:

  • Providing support with the preparation of reports, financial data and presentation materials;
  • Acting as the first point of contact for internal and external clients and focusing on adding value to client/fee earner relationships;
  • Drafting correspondence on behalf of fee earners;
  • Dealing with telephone calls and providing assistance when appropriate;
  • Dealing with incoming communications on behalf of fee earners, initiating replies, forwarding on matters requiring action and following up to ensure actions are completed;
  • Taking an active role in the billing process, maintaining budgetary information and financial spreadsheets;
  • Organising and maintaining diaries, including setting up a range of meetings;
  • Organising meetings, which may include arranging travel, accommodation, lunches and refreshments;
  • Providing support for meetings, such as circulating agendas and papers in advance;
  • Keeping accurate and up-to-date business contact lists;
  • Knowledge of private client work is desirable.

To be successful in this role, you'll need:

  • Experience of working in a Personal Assistant capacity within the legal profession;
  • Proficiency in MS Office suite and experience of working with other in-house office systems;
  • Excellent communication skills and the ability to utilise them via different methods, such as emails, phone calls and letters;
  • Experience managing and prioritising your workload in line with department service level agreements.


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