Corporate Governance Assistant

3 weeks ago

London, Greater London, United Kingdom CMC Markets Full time

We are seeking a Corporate Governance Assistant to collaborate with our Company Secretary in ensuring the effective operation of the Corporate Secretariat. This position offers a diverse range of responsibilities, providing significant involvement and visibility within the organization.

*This role requires full onsite presence*

Key Responsibilities:

  • Deliver comprehensive Corporate Secretariat assistance concerning Corporate Governance;
  • Act as a substitute for the Company Secretary when necessary;
  • Manage Board and Committee activities, including administration and minute-taking, particularly for the Group Risk Committee (GRC) and regulated entity boards;
  • Coordinate with the HR department to oversee the operational elements of the Group's discretionary and employee share schemes, ensuring compliance with processes and obligations, including dilution limits and annual HMRC filings;
  • Supervise and maintain the relationship with the share registrar;
  • Advise on suitable governance frameworks, SMCR, and enhanced significant firm requirements, including the preparation of forward calendars, papers, minutes, resolutions, and related documents for the GRC and regulated entity boards;
  • Lead the annual subsidiary accounts process for UK regulated and other subsidiary entities in collaboration with team members, the Finance Team, and external auditors;
  • Draft minutes, resolutions, powers of attorney, and other company secretarial documents;
  • Monitor compliance with applicable legal standards (including Companies Act, UK Corporate Governance Code, Listing Rules, and Market Abuse Regulations);
  • Ensure adherence to articles of association and governance requirements for UK regulated and other subsidiary companies within the CMC Group;
  • Assist with Regulatory News Service (RNS) reporting, including drafting and reviewing stock exchange announcements and uploads to the National Storage Mechanism;
  • Oversee the maintenance of the Insiders List and ensure the application of the company's Share Dealing Code alongside the Company Secretariat Assistant;
  • Take charge of specific sections of the Annual Report & Accounts and supervise the compilation of information by junior team members;
  • Collaborate with the Company Secretariat Assistant to ensure the successful execution of the CMC Markets plc AGM;
  • Support the Company Secretary in mentoring and training team members;
  • Participate in governance projects on an ad hoc basis, including intra-group restructurings, liquidations, and strike-offs;
  • Assist the Company Secretary with the annual board evaluation process;
  • Facilitate the flow of necessary information to and from each Board and across the business, liaising with cross-functional teams including tax, finance, legal, compliance, and risk as needed;
  • Establish relationships with internal and external stakeholders, serving as a source of information and effectively managing inquiries while promoting best practices in governance and company secretarial processes;
  • Handle Corporate Secretariat-related invoices and associated purchase orders;
  • Manage matters reserved for the Board and Delegated Authority and signing policies;
  • Review and enhance statutory compliance processes and procedures to reflect best practices and improve efficiency in collaboration with other team members;
  • Assist senior management during audit and regulatory assessments;

Essential Skills and Experience:

  • CGI qualification;
  • Experience in Company Secretarial roles within a listed environment;
  • Demonstrated ability to effectively manage operational, legal entity, and regulatory priorities;
  • Familiarity with relevant legal and regulatory frameworks;
  • Experience with executive and employee share schemes;
  • Strong communication, interpersonal, teamwork, and organizational skills, with the ability to develop and mentor junior team members;
  • Highly organized and methodical, capable of working under pressure and meeting tight deadlines while maintaining exceptional attention to detail;
  • A proactive service-oriented mindset combined with a flexible approach to managing a diverse workload and competing priorities;
  • Ability to maintain confidentiality with a high level of discretion;
  • Proficiency in technology and Microsoft Office applications, including Diligent Boardbooks and Entities, RNS, Excel, PowerPoint, and share portals;
  • Capacity to comprehend and process technical and complex information.

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