Executive Support Professional

1 week ago

London, Greater London, United Kingdom Tyler Griffen Recruitment Full time

**Temporary Administrative Support Role for a Professional Services Firm**

Our client, a leading professional services firm in the city, is seeking a highly skilled and experienced Administrative Support Specialist to provide temporary support to their team for a period of 2-3 months.

The ideal candidate will have a strong background in providing administrative support to senior executives and will be able to work effectively in a fast-paced environment.

**Key Responsibilities:**

  • Diary Management: Provide extensive diary management support to the Head of Department, including booking internal and external meetings, MS Teams calls, and arranging travel.
  • Inbox Management: Manage the inbox of the Head of Department, handling highly confidential information with discretion and professionalism.
  • Travel Arrangements: Arrange international travel, including flights, accommodation, transfers, and visas, and produce itineraries as required.
  • Document Preparation: Prepare PowerPoint presentations and other documents as needed.
  • Expense Management: Process expenses for the Head of Department and the team.
  • Event Planning: Arrange client events, including booking internal rooms or sourcing venues, sending invitations, and registering attendees.
  • Client Liaison: Liaise with clients and their assistants to ensure seamless communication and support.
  • CRM Management: Update the CRM system to ensure accurate and up-to-date records.
  • General Administration: Provide general administrative support, including answering telephone calls and performing other tasks as required.

**Requirements:**

  • Highly skilled and experienced administrative support specialist.
  • Strong background in providing administrative support to senior executives.
  • Ability to work effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

**Working Arrangements:**

  • Hybrid working arrangement, with 3 days working in the office and 2 days working from home.
  • Temp hourly rate - £25-£26 per hour + holiday.

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