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Executive Support Professional

2 months ago

London, Greater London, United Kingdom Atrium UK Full time
Job Summary

Atrium UK is seeking a highly skilled and experienced Executive Support Professional to join its London Investment Banking team. As an Executive Support Professional, you will provide administrative support to senior executives and be responsible for managing complex calendars, arranging meetings and travel, and processing expense reports.

Key Responsibilities
  • Executive Assistance:
    • Manage complex calendars, determine executive presence at events, and manage schedules for on and off-site meetings and travel.
    • Arrange meetings and appointments with clients and other counterparties.
    • Arrange domestic and international business travel, coordinate hotels, meetings, and meals.
    • Prepare itineraries and keep other staff posted as necessary.
    • Assist visiting clients with travel arrangements.
    • Process expense reports using the Workday system to enter all information.
    • Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing, and other departments.
    • Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly.
    • Proactively organize materials for calls, meetings, and travel.
    • Liaise with administrative staff of clients as necessary.
    • Monitor emails for professionals, as requested.
    • Complete expense reports.
    • Perform other related duties as assigned or requested by professionals they support.
  • Preferred Qualifications:
    • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
    • Knowledge of Workday Expenses software is extremely helpful.
    • Strong time management skills and ability to manage multiple tasks for many professionals.
    • Strong interpersonal and communication skills.
    • Strong organizational skills and problem-solving skills.
    • Ability to exercise judgment, including prioritizing issues and tasks.
    • Detail-oriented and able to multi-task in a fast-paced environment.
    • Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success.
    • Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them.
    • Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
    • Handle confidential information in a professional and discreet manner.
  • Basic Qualifications:
    • Bachelor's degree or equivalent experience.
    • Minimum of 5 plus years executive administrative assistant experience, preferably in investment banking.