Administrative Support Specialist
4 weeks ago
Job Overview
Administrative Support Specialist - Band 3
Permanent Position / Weekly Hours
The successful candidate will deliver administrative, transactional, and operational assistance to various departments within Estates & Facilities across multiple workstreams.
Key Responsibilities
- Compile, reproduce, and disseminate documents, reports, materials, and meeting agendas for the Estates & Facilities Managers, including: Executive Team Meetings, Trust Leadership Team, Board Committees, and Board meetings;
- Implement and comply with the Trust's financial protocols, which include generating new orders, receiving deliveries, and managing end-of-year processes;
- Provide administrative support for the Trust's Car Parking Management system to the Business Support Manager;
- Assist in the administration of FM Systems and Access Control Systems within the Trust;
Additional Information
For further details regarding this role, please refer to the attached support documentation, which will provide a comprehensive overview of the job role and its requirements.
About Us
Our service has been rated overall as Good by the CQC, with an Outstanding rating for care and compassion, a recognition we take great pride in. We have also received local and national awards for the services we provide.
Coventry and Warwickshire Partnership Trust offers a comprehensive range of expanding physical, mental health, and learning disability services to children, young adults, adults, and older adults across numerous sites in Coventry, Warwickshire, and Solihull.
Our services cater to a population exceeding one million residents in Coventry and Warwickshire, as well as a broader geographical area for some of our specialized services, with an average of around 5,000 patients seen daily.
Job Duties
- Reproduce and organize meeting documents on a monthly basis, including folder management;
- Answer phone calls in the office and address inquiries appropriately;
- Manage correspondence and communication within the Department, including post and user information alerts;
- Maintain filing systems for the Estates and Facilities administrative office;
- Order stationery and monitor stock levels as necessary, ensuring appropriate storage for office supplies and keeping the stationery cupboard organized;
- Participate in performance appraisals and personal reviews, working towards achieving set objectives;
- Consistently demonstrate and promote behaviors that reflect the Trust's values;
- Undertake any additional tasks as required, in accordance with the grade and nature of the position.
Additional Information
For further details regarding this role, please refer to the attached support documentation, which will provide a comprehensive overview of the job role and its requirements.
Candidate Profile
Qualifications
Essential
- Good general education (GCSE English & Maths A-C)
- Proficient in computer skills to ECDL level or equivalent
- NVQ Level 3 in a relevant Business Administration or Information subject
Knowledge & Skills
Essential
- Strong written communication skills
- Willingness and ability to utilize a range of business-critical systems
Experience
Essential
- Experience with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Access)
Other Requirements
Essential
- Independent means of transportation
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