Executive Assistant

3 days ago

City Of London, United Kingdom Join Talent Full time

About the Company:

Our client, a global fintech company, is seeking an Executive Assistant / Office Manager to oversee the day-to-day running of their London office and provide comprehensive EA support to the Senior Leadership team.

About the Role:

As an Executive Assistant / Office Manager, you will be responsible for:

  • Providing EA support to the CEO, including diary, expense, and travel management
  • Supporting the production of meeting materials
  • Scheduling committee and board meetings
  • Taking minutes at committee and board meetings, producing detailed and concise minutes
  • Expense management for the Senior Leadership team
  • Ad-hoc administration support to the wider team as needed
  • Overseeing daily office operations, including facilities, visitor management, and scheduling meetings
  • Managing suppliers to ensure the office is functional and well-equipped
  • Implementing and enforcing health and safety policies, acting as the Fire Marshal and First Aider
  • Updating and maintaining office policies and procedures
  • Coordinating with the Property Manager on maintenance issues
  • Managing reception and ensuring a first-class welcome for visitors
  • Leading projects for office moves, refits, and refurbishments
  • Overseeing office budgets, contracts, and systems
  • Assisting in the onboarding process for new hires and offboarding of leavers
  • Managing IT equipment and mobile phone costs

Qualifications:

You will have 5+ years of professional experience in EA/Office Management, excellent IT skills, outstanding organizational and communication skills, a keen attention to detail, and strong problem-solving abilities.

Benefits:

Competitive salary, 25 days holiday per annum, 2 Macrobond days for volunteering, company laptop, 8.5% employer pension contribution, life insurance, private medical insurance, dental and vision insurance, and a cycle to work scheme.

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