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Executive Assistant

2 months ago

City Of London, United Kingdom McGregor Boyall Full time

SENIOR EXECUTIVE ASSISTANT

We are hiring a senior executive assistant to join our large global banking client based in Canary Wharf for 3-6 months

This role will support a senior manager and a wider team of professionals in this busy role

The ideal candidate should have previous experience working in finance/banking supporting multiple people.

Duties include:

  • Screen calls/incoming mail - be an effective gatekeeper ; take messages efficiently and accurately; receive visitors
  • Monitor and ensure implementation of company policy
  • Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager's attention
  • Extensive diary management across different time zones.
  • Coordinate travel arrangements, understanding executive's travel preferences and needs, and using initiative in managing itinerary times and costings. Prepare and process associated travel expenses
  • Create and maintain correspondence and record files
  • Assist and fill in for other support staff
  • Input and maintain internal databases
  • Assist with any other ad hoc reports and special projects as required
  • Assist in organising group morale events and franchise parties

Skill Required:

  • Solid experience as an executive assistant, supporting busy MDs.
  • Solid experience working in banking & financial companies.
  • Experience communicating at the C-Suite level.
  • Excellent administration skills.
  • Strong levels of communication at the senior stakeholder level.
  • High attention to detail.
  • Advanced skills in all MS Office Packages, including Outlook.
  • Excellent multitasking skills.
  • Can do working attitude.
  • Willingness to learn.



McGregor Boyall is an equal opportunity employer and do not discriminate on any grounds.