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Executive Assistant

2 months ago

City Of London, United Kingdom Clarke Recruitment Solutions Full time

Want to work for a leading global tech company? We are looking for an Executive Assistant for maternity leave cover. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilise a unique skill set based on their executive’s job functions, personality, and communication style. This is a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team.


If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.

Core Responsibilities:

* Manage day to day schedule for an EVP in a global role

* Coordinate internal and external meetings/events (virtual and in person) working across multiple timezones. This will include (but not limited to) team meetings, full staff meetings, all org meetings, offsite meetings, one-on-one meetings, meetings with stakeholders and customers etc

* Proactively manage ever changing calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, events and team needs

* Book appropriate domestic and international travel within travel policy, taking into account travel visas, costs and proper documentation

* Effectively interface with employees from other groups within and Senior Executives inside and outside the company, and recognise key players within all organisations

* Assist with food orders, luncheon planning, and planning of other business related meetings as requested

* Timely submission of expenses

* Other administrative and project duties as requested

Minimum Requirements:

* Minimum of 5+ years of applicable administrative experience, ideally from a global software organisation

* Skillful execution of administrative activities, with high attention to detail, organisation and process

* Ability to adapt quickly

* Experience with the setting up and management of virtual meeting platforms such as Zoom, Google Livestream and conference calls

* Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others

* Strong relationship management skills, ability to build a personal network throughout the company

* Project Coordination experience needed at an intermediate complexity

* Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners

* Previous experience partnering with senior management in a fast paced, innovative environment

* Experience working with/in large administrative teams

* Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce, Workday, Tableau and Concur are a plus

* Have the ability to handle confidential material with the utmost discretion

Additional Desired Skills/Traits:

* Customer centric orientation

* Agility and flexibility in response to changing priorities and needs

* Proven ability to manage projects, work under pressure and consistently make deadlines

* Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges

* Possess a natural ability and curiosity to comprehend the global DNA of the company and its organisations

* Ensure communications are clear, thorough, and specific, with attention to follow-through