Human Resources Coordinator

4 weeks ago

Glasgow, Glasgow City, United Kingdom Kibble Full time

Position: HR Support Officer

Location: Kibble Headquarters

Employee Benefits:

Comprehensive pension plan, generous holiday allowance (up to 8 weeks annually), and various employee perks including health cash plans, assistance programs, complimentary parking, free meals, and access to on-site physiotherapy services.

About Kibble:

Kibble is a dedicated organization providing essential services for vulnerable children and young individuals throughout the UK. Many of the young people we support have faced considerable challenges in their lives, and we strive to create a secure, stable environment that is both nurturing and therapeutic. With a strong support system and a diverse range of integrated services, we empower young individuals to believe in themselves, foster a sense of belonging, and recognize their own value.

Role Overview:

The HR Support Officer will provide essential administrative assistance to the Senior HR team, ensuring that all HR-related administrative functions are maintained efficiently on a daily basis. This role will also involve contributing to various projects and initiatives as needed.

Key Responsibilities:

  • Address inquiries from employees and line managers regarding employment contracts and policy matters.
  • Facilitate the recruitment and selection process, including posting job advertisements, scheduling interviews, and accommodating applicants with special requirements.
  • Manage routine correspondence with applicants, including the preparation and distribution of job-related information and communicating outcomes to candidates.
  • Conduct preliminary screening interviews and participate in selection panels as necessary.
  • Oversee pre-employment checks, including reference requests, background checks, health questionnaires, verification of right to work, and validation of qualifications.
  • Assist in onboarding new employees, including participation in induction programs and arranging necessary training.
  • Prepare appointment letters, employment contracts, and amendments to contracts.
  • Collaborate with Payroll and Learning and Development teams to ensure seamless onboarding and offboarding processes.
  • Track and report on employee absences, providing necessary statistics and documentation.
  • Prepare documentation for attendance management meetings and follow-up correspondence.
  • Support disciplinary, grievance, and investigation meetings.
  • Maintain and update both computerized and manual HR and payroll information systems, ensuring accurate records of employment and payroll data.
  • Engage in ad hoc project work, assisting the HR Officer and Senior HR Officer as required.
  • Uphold health and safety standards in the workplace, ensuring a safe environment for all.
  • Perform any other reasonable tasks as assigned by the HR Manager or other senior staff members.

Qualifications and Experience Required:

  • Preferably qualified to HNC Level in a relevant field, such as human resources or business administration.
  • Prior experience in an HR environment is desirable.
  • Excellent organizational skills with the ability to prioritize tasks in a dynamic, fast-paced setting.
  • Proficient in Microsoft Office applications.
  • Strong communication and interpersonal abilities.
  • Demonstrated initiative and meticulous attention to detail.
  • Resilient with a positive outlook towards change and uncertainty.
  • Ability to handle sensitive information with discretion and maintain confidentiality.

Additional Information:

  • This job description outlines the primary responsibilities of the role; however, Kibble reserves the right to modify this description to reflect changes in the role or services provided while maintaining the overall responsibilities.
  • All duties must be performed in a manner that promotes equality, dignity, and respect for all individuals, consistent with Kibble's equal opportunities policy.
  • The successful candidate will be required to undergo PVG Scheme Membership. Previous convictions will be considered on a case-by-case basis, with the exception of offenses against children or vulnerable groups.
  • All appointments will be subject to a probationary period.

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