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Human Resources Coordinator

2 months ago

Glasgow, Glasgow City, United Kingdom Kibble Full time

About Us:

Kibble is a dedicated organization providing essential services for vulnerable children and adolescents throughout the UK. Many of the young individuals we support have faced significant challenges in their lives, and we strive to create a secure and nurturing environment that promotes healing and growth. With a comprehensive support network and a variety of integrated services, we empower young people to believe in themselves, cultivate a sense of belonging, and recognize their own value.

Role Overview:

The HR Assistant will deliver essential support to the Senior HR team, ensuring that all administrative functions related to human resources are efficiently managed on a daily basis. This role will also involve assisting with various projects and initiatives as needed.

Key Responsibilities:

  • Address inquiries from employees and managers regarding employment contracts and policy matters.
  • Manage tasks associated with the recruitment and selection process, including posting job advertisements, coordinating interviews, and accommodating applicants with special requirements.
  • Handle routine correspondence with applicants, including the preparation and distribution of job-related information and communicating outcomes to candidates.
  • Conduct preliminary interviews and participate in interview panels as necessary.
  • Oversee pre-employment checks, including reference requests, PVG/Disclosure Scotland checks, health questionnaires, and verification of qualifications.
  • Assist in onboarding new employees, including participating in orientation and arranging necessary training.
  • Prepare appointment letters, employment contracts, and amendments to contracts.
  • Collaborate with Payroll and Learning and Development teams to ensure seamless onboarding and offboarding processes.
  • Track and report on staff absences, providing necessary statistics and documentation.
  • Prepare materials for attendance meetings and any follow-up correspondence.
  • Support investigation, disciplinary, and grievance procedures.
  • Maintain and update both computerized and manual HR and payroll information systems, ensuring accurate records of employment and payroll data.
  • Engage in ad hoc project work, providing support to the HR Officer and Senior HR Officer.
  • Uphold health and safety standards in the workplace, ensuring a safe environment for all.
  • Undertake any other reasonable tasks as assigned by the HR Manager or other senior staff members.

Qualifications and Experience:

  • Ideally, possess an HNC Level qualification in a relevant field, such as human resources or business administration.
  • Previous experience in an HR environment is preferred.
  • Strong organizational abilities with the capacity to prioritize tasks in a dynamic setting.
  • Proficient in Microsoft Office applications.
  • Excellent communication and interpersonal skills.
  • Demonstrated initiative and meticulous attention to detail.
  • Resilient with a positive outlook towards change and uncertainty.
  • Understanding of confidentiality and discretion in HR matters.

Additional Information:

  • This job description outlines the primary responsibilities of the role; however, Kibble reserves the right to modify it to reflect changes in the position or services provided.
  • All duties must be performed in a manner that promotes equality, dignity, and respect for all individuals, in line with Kibble's equal opportunities policy.
  • The successful candidate will be required to undergo PVG Scheme Membership. Previous convictions will be assessed on a case-by-case basis, with the exception of offenses against children or vulnerable groups.
  • Appointments will be subject to a probationary period.

Benefits:

We offer a competitive pension scheme, generous holiday entitlement (up to 8 weeks per year), and various employee benefits, including health cash plans, employee assistance programs, free parking, complimentary meals, and access to onsite physiotherapy services.