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Human Resources Coordinator

2 months ago

Glasgow, Glasgow City, United Kingdom Kibble Full time

Position: HR Administrative Officer

Location: Kibble Headquarters

Employee Benefits:

Comprehensive pension plan, generous holiday allowance (up to 8 weeks annually), and various employee perks including health cash plans, support programs, complimentary parking, free meals, and access to on-site physiotherapy services.

About Kibble:

Kibble is a dedicated organization providing essential services for vulnerable children and young individuals throughout the UK. We focus on creating a secure and supportive environment for those who have faced significant challenges, offering them a nurturing and therapeutic space. Our extensive support network and integrated services empower young people to develop self-belief, foster a sense of belonging, and recognize their intrinsic value.

Role Overview:

The HR Administrative Officer will deliver comprehensive support to the Senior HR team, ensuring that all administrative functions related to human resources are efficiently managed on a daily basis. This role also encompasses assistance with various projects and initiatives as needed.

Key Responsibilities:

  • Address inquiries from employees and line managers regarding employment contracts and policy matters.
  • Facilitate recruitment processes, including job postings, interview scheduling, and accommodations for applicants with special needs.
  • Manage routine correspondence with applicants, including the preparation and distribution of job-related information and communicating outcomes.
  • Conduct preliminary interviews and participate in selection panels as necessary.
  • Oversee pre-employment verification tasks, including reference checks, background screenings, health assessments, and validation of qualifications.
  • Assist in onboarding new employees, including participation in orientation and arranging necessary training.
  • Prepare appointment letters, employment contracts, and amendments to existing contracts.
  • Collaborate with Payroll and Learning and Development teams to ensure seamless onboarding and offboarding processes.
  • Track and report on employee absences, providing necessary statistics and documentation.
  • Prepare documentation for attendance management meetings and any follow-up correspondence.
  • Support disciplinary, grievance, and investigative meetings as required.
  • Maintain and update both computerized and manual HR and payroll information systems, ensuring accurate records of employment and payroll data.
  • Engage in ad hoc project work, assisting the HR Officer and Senior HR Officer as needed.
  • Promote a safe working environment by adhering to health and safety regulations.
  • Perform any other reasonable tasks as assigned by the HR Manager or senior staff members.

Qualifications and Experience Required:

  • Preferably qualified to HNC Level in a relevant field, such as human resources or business administration.
  • Prior experience in an HR environment is advantageous.
  • Excellent organizational skills with the ability to prioritize tasks in a dynamic setting.
  • Proficient in Microsoft Office applications.
  • Strong communication and interpersonal abilities.
  • Demonstrated initiative and attention to detail.
  • Resilient with a positive approach to change and uncertainty.
  • Ability to handle sensitive information with discretion and maintain confidentiality.

Additional Notes:

  1. This job description outlines the primary responsibilities of the role; however, Kibble reserves the right to modify the duties as necessary while maintaining the overall character of the position.
  2. All duties must be performed in a manner that upholds equality, dignity, and respect for all individuals, consistent with Kibble's equal opportunities policy.
  3. The successful candidate will be required to undergo PVG Scheme Membership. Previous convictions will be considered on a case-by-case basis, particularly concerning offenses against vulnerable groups.
  4. Employment will be subject to a probationary period.

Application Process:

For more information on how to apply, please visit our recruitment site.