Senior Administrative Coordinator

3 weeks ago

London, Greater London, United Kingdom Equinix EMEA Full time
Job Overview

Senior Administrative Coordinator – Temporary Position

Equinix EMEA stands as a leader in digital infrastructure, managing a vast network of data centers worldwide and facilitating connections to essential cloud services and networks. Organizations require a unified platform to streamline and integrate complex infrastructures that encompass both private and public cloud solutions. Our extensive global framework empowers clients to position their infrastructure wherever necessary and link it to all the resources essential for their success.

As a rapidly expanding international entity with over two decades of sustained growth, we have developed an innovative suite of high-performance offerings. This has resulted in the creation of the largest and most dynamic global ecosystem, comprising over 10,000 businesses, including more than 2,000 networks and 3,000 cloud and IT service providers across 32 nations on six continents.

Joining Equinix means engaging in impactful work that shapes the future while enjoying abundant opportunities for skill enhancement and career progression. We value diverse perspectives and contributions, and we are dedicated to fostering an inclusive workplace that aligns with our core principles and is crucial to our ongoing success.

Position Summary

The Senior Administrative Coordinator will provide support to two Vice Presidents.

Meeting and Event Coordination

  • Facilitates and participates in meetings as required
  • Creates agendas and prepares necessary materials (such as presentations and reports)
  • Coordinates with stakeholders on a global scale
  • Schedules appointments and meetings, ensuring effective coordination across various locations
  • Organizes participation in board and management meetings
  • Assists the EMEA management team as needed

Administrative Support

  • Manages intricate calendars
  • Arranges travel itineraries
  • Books travel accommodations, including flights, vehicles, and lodging

Communication Management

Maintains confidentiality and handles sensitive information with care.

  • Manages correspondence, takes minutes, and records dictation
  • Communicates effectively with team members and stakeholders
  • Ensures that relevant internal and external parties are informed of commitments and that necessary documents are distributed promptly
  • Screens phone calls and emails, addressing inquiries and requests appropriately

Project Coordination

Oversees special projects as required.

Financial Oversight

  • Processes expense reports and purchase orders, ensuring timely completion
  • Manages departmental financial plans

Candidate Profile

  • Confident and resolute
  • Articulate and assertive
  • Excellent interpersonal skills
  • Goal-oriented and driven
  • Adaptable, flexible, and self-motivated
  • Proactive with the ability to take initiative and work independently
  • Capable of thriving in a fast-paced environment and managing pressure
  • Strong multitasking capabilities
  • A collaborative team player
  • Approachable and friendly demeanor
  • Minimum of 5 years' experience supporting executives at the VP or Board level

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