Office Administration Specialist
3 weeks ago
Position Overview
The role of the Administrator (Facilities) is pivotal in ensuring the smooth operation of office administration. This position is tasked with providing essential support to the office personnel, managing supplies, and assisting the Facilities Manager with daily responsibilities.
Core Responsibilities
- Oversee general office administrative functions
- Offer administrative support to team members
- Engage with colleagues, clients, and visitors in a courteous manner
- Manage incoming calls, inquiries, and requests
- Draft responses to standard correspondence
- Organize and maintain company documents and reports
- Create and edit documents using office applications
- Facilitate meetings and conferences
- Document and circulate minutes from meetings
- Monitor and replenish office supply inventory
- Assist staff with project-related tasks
Facilities Assistance
- Support the Facilities Manager with various administrative duties
- Oversee locker inventory and ensure cleanliness of the premises
- Assist with building inspections and maintenance tasks
Educational Requirements
- Minimum of GCSE level education or equivalent
Desired Skills and Attributes
- Excellent communication abilities
- Strong analytical and problem-solving skills
- Ability to work collaboratively as part of a team or independently
- Proficient in using standard office technology and software
- Understanding of administrative practices
- Highly organized with attention to detail
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