HR Administrator

1 week ago

London, Greater London, United Kingdom British Academy of Jewellery Full time

We are seeking a proactive and detail-oriented HR Administrator to join our HR team and support three companies within our group. In this role, you will be responsible for delivering high-quality HR administrative support and providing advice across a range of HR functions. You will work closely with the HR team to create and implement HR policies, manage the HRIS systems, handle employee lifecycle documentation, and address HR queries from initial recruitment to employee exit processes.

Key Responsibilities:

  • Deliver a professional and high-quality HR service to managers and staff across the group, addressing and resolving HR queries effectively.
  • Prepare and manage HR documentation and processes, including offer letters, employment contracts, variations to contracts, onboarding paperwork, end-of-probation reviews, termination letters, exit interviews, and other employee lifecycle correspondence.
  • Handle the recruitment process through Workable, our Applicant Tracking System (ATS), by maintaining updated job descriptions, organising interviews, and coordinating with hiring managers.
  • Ensure all newly recruited staff members complete the necessary pre-employment checks, including background checks, right-to-work verification, and reference checks. Coordinate and monitor the completion of mandatory training programs for new hires, ensuring they are fully compliant with company policies and legal requirements before commencing their roles.
  • Oversee the internal induction process and ensure efficient and effective onboarding of new employees in alignment with the company culture.
  • Maintain and update the company HRIS system, ensuring all employee records are accurate and up-to-date.
  • Assist in reviewing and updating company policies and procedures to ensure compliance with current laws and regulations.
  • Collaborate with the Finance team to manage monthly payroll processes for the group of companies, ensuring accuracy and timely processing.
  • Support ad hoc HR projects and initiatives as required to contribute to the continuous improvement of HR processes and services.
  • Undertake any other duties as required by the HR department.

Person specification:

  • Strong knowledge of employment law and HR best practices.
  • Ability to work effectively under deadlines and manage a diverse and busy workload.
  • Excellent team player with strong interpersonal and communication skills.
  • Proficient in Microsoft Office and experienced with HRIS systems and ATS platforms.
  • Strong problem-solving skills with the ability to identify and resolve issues promptly.
  • High attention to detail, accuracy, and quality in work output.
  • Organised, thorough, and capable of prioritising tasks.
  • Pragmatic approach to work with the ability to challenge colleagues constructively.
  • Solutions-focused mindset with a commitment to continuous improvement.

Qualifications:

  • CIPD Level 5 or working towards
  • Experience in a similar HR role, preferably within a multi-company or group structure.
  • Demonstrated ability to manage payroll processes and HR systems effectively.
  • Familiarity with HR project management and the ability to support multiple HR initiatives.

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