Administrative Assistant

2 weeks ago


Haverhill, Suffolk, United Kingdom Culina Logistics Full time
Job Description

**Job Summary**

The Transport Support Clerk will provide administrative support to the Transport Department, reporting to the Transport Shift Manager. This role involves general administration tasks, ensuring the smooth operation of the transport department.

**Key Responsibilities**

  • **Briefing and Debriefing Drivers**: Ensure accurate and timely briefing and debriefing of drivers, including providing necessary information and documentation.
  • **Administrative Tasks**: Perform administrative tasks, such as checking timesheets, ensuring paperwork is correct and alphabetized, and checking driver's wallets for any necessary information.
  • **Dispatch and Logistics**: Assist with dispatching loads, printing despatch notes, and replenishing despatch paper as required. Ensure all Estimated Time of Arrivals (ETAs) are communicated.
  • **Data Entry and Management**: Update spreadsheets, including trailer change overs, run summaries, and trailer check sheets. Ensure all uplifts are dispatched in correct loads.
  • **Reporting and Compliance**: Report any overspill and complete all relevant paperwork. Ensure compliance with company policies and procedures.

**Requirements**

  • **Attention to Detail**: Demonstrate attention to detail and accuracy in all tasks.
  • **Communication Skills**: Possess excellent communication skills to deliver accurate information to drivers and other stakeholders.
  • **Computer Literacy**: Be proficient in MS Office applications, including PowerPoint, Word, and Excel.
  • **Teamwork**: Ability to work effectively as part of a team or individually.
  • **Adaptability**: Demonstrate an adaptable approach to work and training.

**Benefits**

  • **Competitive Holiday Entitlement**: 235 hours of annual leave.
  • **Pension Scheme**: 4% employee and 4% employer contribution.
  • **Life Assurance**: 2 x annual salary.
  • **Wellness**: Access to an Employee Assistance Programme for confidential telephone counselling and legal information.
  • **Eye Care Vouchers**: Discounts on prescription glasses and eye tests.
  • **Reward and Recognition**: Employee of the month and year awards, special recognition, and long service awards.
  • **Everyday Discounts**: Access to over 50 retailer discounts through our benefit platform.

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