Executive Assistant to Senior Managing Directors

5 days ago


Belfast, United Kingdom 06500 Citigroup Global Markets Limited Full time
Job Title: Senior Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior Managing Directors in Citi's Client organisation.

Key Responsibilities:
  • Manage the day-to-day calendar of senior management, including coordinating appointments, meetings, receptions, and calls.
  • Coordinate travel arrangements, prepare and distribute schedules/agendas for travel, and reconcile expense reports.
  • Part of a broader team of Senior Executive Assistants, required to build relationships and provide ad-hoc support as required.
  • Prepare and review materials and correspondence for meetings, assist with creation/modification of presentations, spreadsheets, and other documents.
  • Order supplies and process invoices through Procure to Pay system.
  • Assist in ad-hoc reports and special projects as needed.
  • Assess risk when business decisions are made, demonstrating consideration for the firm's reputation and safeguarding Citigroup, its clients, and assets.
Requirements:
  • Previous Executive Assistant experience essential, preferably within a large and complex financial services or similar organisation.
  • Highly proficient in Microsoft Office.
  • Clear and concise written and verbal communication skills.
  • Ability to quickly gain command of new systems.
  • Self-motivated and detail-oriented.
  • Ability to work independently and as part of a team.
  • Focus on timely execution and delivery.
  • Highly developed organisation and problem-solving skills.

Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.



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