Executive Assistant
6 months ago
Executive Assistant to Managing Director.
**Job Overview**:
The Executive Assistant will play a crucial role in optimising the Managing Director’s time, helping to manage both professional and personal responsibilities. This role requires a high level of discretion, a deep understanding of business operations, and exceptional organisational skills.
**Key Responsibilities**:
**Calendar Management**: Arrange and manage appointments, meetings, conferences, and travel, both domestically and internationally.
**Document Preparation**: Assist in preparing reports, presentations, and other essential documents.
**Meeting Coordination**: Organise, attend, and take minutes of meetings as required.
**Project Oversight**: Assist in overseeing and managing specific projects as directed by the Managing Director.
**Liaison with external stakeholders**: Act as a liaison between the Managing Director and external stakeholders such as legal and financial bodies.
**Other Duties**:Managing external family related tasks to ease Managing Directors overall workload.
**Key Requirements**:
Proven experience, 5 years + as an executive assistant for a similar role.
High proficiency in MS Office, scheduling tools, and other business software
Excellent organizational and time-management skills
Outstanding verbal and written communication skills
Highest discretion and confidentiality
A proactive approach to problem-solving with strong decision-making skills
Ability to multitask and prioritize tasks
Clean driving license
Experience in reviewing legal documents and using Business Intelligence software for reporting.
**What our client Offers**:
Our Client offers a competitive salary, employee assistance programmes, a flexible schedule, and the opportunity to work closely with a passionate and dedicated Managing Director. This role is ideal for someone seeking a challenging and varied role that will allow them to make a real difference in the day-to-day life of a Managing Director.
**Job Type**: Part-time
Part-time hours: 20-25 per week
Benefits: Flexitime
Schedule: Day shift - Monday to Friday
No weekends
Next Steps:
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland. If you are experienced and/or professionally qualified we can support your job search.
**Ross Winning**:
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