Executive Assistant

6 days ago

Belfast, United Kingdom 06500 Citigroup Global Markets Limited Full time

**Job Summary**

We are seeking a highly skilled and experienced Executive Assistant to provide senior-level support to our Managing Directors in Citi's Client organization. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.

**Key Responsibilities:**

  • Manage the day-to-day calendar of senior management, including coordinating appointments, meetings, and travel arrangements.
  • Prepare and distribute schedules, agendas, and itineraries for travel.
  • Reconcile and track expense reports through our Travel and Entertainment Expense system.
  • Provide administrative support to a team of Senior Executive Assistants, including building relationships and providing ad-hoc support as needed.
  • Prepare and review materials and correspondence for meetings, and assist with the creation and modification of presentations, spreadsheets, and other documents.
  • Order supplies and process invoices through our Procure to Pay system.
  • Assist with ad-hoc reports and special projects as needed.
  • Ensure compliance with applicable laws, rules, and regulations, and adhere to our company's policies and procedures.

**Requirements:**

  • Previous executive assistant experience in a large and complex financial services organization.
  • Highly proficient in Microsoft Office.
  • Excellent written and verbal communication skills.
  • Ability to quickly gain command of new systems.
  • Self-motivated and detail-oriented.
  • Ability to work independently and as part of a team.
  • Focus on timely execution and delivery.
  • Highly developed organization and problem-solving skills.

**About Citi**

Citi is an equal opportunity and affirmative action employer. We are committed to diversity and inclusion in the workplace. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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