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Executive Assistant to Senior Managing Directors
2 months ago
About the Role:
We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior Managing Directors in Citi's Client organisation. This is a unique opportunity to work with a dynamic team and contribute to the success of our business.
Key Responsibilities:
- Manage the day-to-day calendar of senior management, coordinating appointments, meetings, receptions, and calls.
- Coordinate travel arrangements, prepare and distribute schedules/agendas for travel.
- Prepare, reconcile, and track expense reports through our Travel and Entertainment Expense system.
- Part of a broader team of Senior Executive Assistants, required to build relationships and provide ad-hoc support as needed.
- Prepare and review materials and correspondence for meetings and assist with creation/modification of presentations, spreadsheets, and other documents.
- Order supplies and process invoices through our Procure to Pay system.
- Assist in ad-hoc reports and special projects as needed.
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Requirements:
- Previous Executive Assistant experience essential, preferably within a large and complex financial services or similar organisation.
- Highly proficient in Microsoft Office.
- Consistently demonstrates clear and concise written and verbal communication skills.
- Demonstrated ability to quickly gain command of new systems.
- Self-motivated and detail-oriented.
- Ability to work independently and as part of a team.
- Focus on timely execution and delivery.
- Highly developed organisation and problem-solving skills.
About Us:
Citigroup Global Markets Limited is an equal opportunity and affirmative action employer. We are committed to diversity and inclusion in the workplace. Qualified applicants will receive consideration without regard to their race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
