Executive Assistant to CEO

6 months ago

Belfast, United Kingdom Silverwood Recruitment Full time

**Executive Assistant - Belfast -Full Time/Permanent**

Our highly regarded client is a UK recognised Awarding Body based in Northern Ireland. They are regulated by CCEA Regulation to develop and award regulated professional and technical (vocational) qualifications from Entry Level up to and including Level 5 across all sector areas. In addition, they are also regulated by Ofqual to award similar qualifications in England.

**Job Duties**
- Diary management on behalf of Directorate, liaising with both internal units and a wide range of external organisations, rearranging and prioritising appointments in reaction to any unexpected changes, organising and maintaining documentation for meetings in a timely fashion.
- Arrange I.T facilities (e.g. presentations, Teams and Skype for Business), catering and administrative support for meetings with internal staff and external contacts as required. Source suitable venues for external events and manage room bookings for Directorate and other meetings.
- Act as point of contact for Directorate enquiries and visitors, assisting with arrangements for senior visits and co-ordinating related programmes.
- Deal with incoming correspondence relating to Directorate activities, both independently and on behalf of the Directorate when requested, assessing its significance, prioritising and escalating information to other members of staff for action as appropriate and tracking responses.
- Regular liaison on behalf of members of the Directorate team with a variety of external and internal organisations and institutions including Departments of the Northern Ireland Executive and Political Representatives.
- Administrative and logístical support for internal and external meetings; managing internal room bookings, IT and catering facilities, sourcing appropriate external venues as necessary.
- Produce and distribute minutes for internal and external meetings on behalf of the Directorate, as and when required, tracking actions as appropriate and supporting the Chair with future agendas and papers, providing advice on content and logistics.
- Arrange Directorate travel and accommodation including provision of detailed briefings and all necessary documentation.
- Maintain existing administrative systems and procedures including Directorate contacts information, data management and filing of confidential materials; make recommendation for improvements and new systems as appropriate.
- General administrative duties including data input, photocopying/scanning and ordering supplies as necessary.
- Provide cover to support reception when required.
- Participate as an active member of the wider Team.

**Essential Criteria**
- Proven experience in an administrative, secretarial or supportive role at an equivalent level.
- Experience of managing diaries and workloads across more than one individual.
- Experience of planning and organising several small projects, prioritising and scheduling tasks to cope with conflicting demands and deadlines, paying attention to detail and managing records effectively.
- Excellent IT skills to include high level of competency in word-processing, Excel, PowerPoint, electronic diaries, spreadsheets, databases, the internet and Outlook.
- Ability to work across virtual teams, using a variety of multiple online tools such as Microsoft Teams, Zoom, OneDrive and Sharepoint.
- Understanding of the principles of data protection and how to manage confidential records.
- Experience of managing confidential information in an open-plan working environment.
- Excellent written and oral communication skills.

**Desirable Criteria**
- Experience of administrative support at senior level.
- Knowledge of The Open College Network NI and its objectives and/or experience of working in an education setting.
- Knowledge of and commitment to principles of improving diversity and equal opportunities within the work environment.

**Salary**: Salary range is **£25,655 - £31,534**. This is a six-point salary scale, with progression opportunities occurring each April.

**Pension**: 6% Employer contribution.

**Hours of Work**: 35 hours per week (exclusive of lunch breaks). Flexible start/finish times are in operation with core working hours from 10am to 4pm Monday to Friday.

**Holidays**: Entitlement is 39 days each year inclusive of statutory and public holidays rising to 44 days after 10 years' service. The leave year runs from 1st August to 31st of July.

INDNICHE

**Salary**: £25,600.00-£31,500.00 per year

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

  • Executive Assistant to CEO

    6 months ago

    Belfast, United Kingdom Daly Recruitment Full time

    Daly Recruitment is delighted to partner (exclusively) with NI’s leading hospitality trade body, Hospitality Ulster to recruit an Executive Assistant to the CEO. This role will involve undertaking a full range of secretarial, financial and administrative duties to ensure the efficient, effective and financial running of the organisation. RESPONSIBLE TO:...

  • Executive Personal Assistant to CEO

    6 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    Location: Belfast Type/Duration: Full Time - Permanent Contact: Jamie Winchester Contact Phone: 02895211111 Sector: Public **Salary**: £13.84 Hours of work: 9am to 5pm Interview Dates: TBC Start Date: ASAP Closing Date: TBC The post holder will provide effective, proactive, and comprehensive executive administrative support to the Chief Executive...

  • Executive Assistant to CEO

    7 days ago

    Belfast, United Kingdom CV-Library Full time

    We are seeking a highly organised and proactive individual to make a significant impact in a dynamic environment as Executive Assistant to CEO at CV-Library.Salary Information:The estimated salary for this role is £12.86 per hour, paid weekly.Job Overview:This role provides comprehensive administrative support to the Chief Executive, including diary...

  • Personal Assistant to The CEO

    7 months ago

    Belfast, United Kingdom Data Intellect Full time

    **Company Description** At Data Intellect it has never been just about data or technology, they are our tools. It’s about human intellect, collaboration and providing solutions for the most complex of challenges. We do this by living the [DI] code: We are **Problem Solvers** who are **Humble**, possess a **Can-do Attitude** with a focus on...

  • Executive Assistant to Chief Executive

    7 days ago

    Belfast, United Kingdom Brook Street Full time

    Rewarding Career Opportunity: Personal Assistant to Chief ExecutiveBrook Street is seeking a highly skilled Personal Assistant to support the Chief Executive at our company. This dynamic role offers a comprehensive administrative experience, where you will provide top-notch support to the CEO and make a significant impact in our team.We are looking for an...

  • Executive Assistant Lead

    7 days ago

    Belfast, United Kingdom Ufuni Full time

    Join Our Team: Ufuni is seeking an experienced Executive Assistant Lead to join our team. This role will be responsible for providing high-level administrative support to the CEO and Office Bearers, ensuring seamless execution of daily tasks.About the Position: As an Executive Assistant Lead, you will be responsible for managing calendars, coordinating...

  • Personal Secretary to CEO

    7 days ago

    Belfast, United Kingdom Brook Street Full time

    Rewarding Career Opportunity: PA to Chief ExecutiveAre you looking for a challenging and rewarding career opportunity? Do you have excellent administrative skills and a passion for delivering high-quality results? Then becoming a PA to the Chief Executive at Brook Street could be the perfect opportunity for you!This dynamic role offers a wide range of...

  • Administrative Support Officer to the CEO's Office

    5 days ago

    Belfast, United Kingdom Brook Street Full time

    Brook Street is a leading recruitment agency that specializes in finding top talent for businesses across various sectors.We are currently seeking an Administrative Support Officer to join our team as an executive manager to the CEO's office. This is a fantastic opportunity to work in a dynamic and fast-paced environment, providing administrative support to...

  • Executive Support Specialist

    4 weeks ago

    Belfast, United Kingdom Classpop Full time

    Are you a highly skilled and organized professional looking for a challenging and rewarding role? Do you have a passion for delivering exceptional results and making a meaningful impact?We're seeking an experienced Executive Support Specialist to join our team at Classpop. In this role, you'll provide critical support to our CEO, manage complex schedules,...

  • Head of Corporate Compliance

    2 days ago

    Belfast, United Kingdom 4c Executive Full time

    Location: Belfast or Ardee. Attractive salary and benefits package befitting the nature of the role. Praxis Care is one of the largest charities and respected providers of services, in Northern Ireland, providing support to people with learning disabilities, autism, mental ill health and dementia. With around 2,000 staff across NI, ROI, Isle of Man and...

  • Head of Corporate Compliance

    1 day ago

    Belfast, United Kingdom 4c Executive Full time

    Location: Belfast or Ardee. Attractive salary and benefits package befitting the nature of the role. Praxis Care is one of the largest charities and respected providers of services, in Northern Ireland, providing support to people with learning disabilities, autism, mental ill health and dementia. With around 2,000 staff across NI, ROI, Isle of Man and...

  • Event Planning Assistant

    4 weeks ago

    Belfast, United Kingdom Classpop Full time

    At Classpop, we strive to provide exceptional experiences for our clients. As an Executive Assistant, you'll play a vital role in supporting our CEO and driving business success.Your key responsibilities will include scheduling meetings, coordinating travel, and managing administrative tasks with precision and attention to detail.Responsibilities:Schedule...

  • Executive Leader

    7 days ago

    Belfast, United Kingdom communityni - Jobboard Full time

    Job DescriptionWe are seeking an Executive Leader to oversee day-to-day operations, develop strategic plans, and lead our team to maximum productivity and efficiency.About the RoleDevelop a strategic plan with the CEO and Team Leaders for optimized productivity.Review and improve organizational effectiveness by developing processes, overseeing volunteers and...

  • Chief of Staff and Office Manager

    7 days ago

    Belfast, United Kingdom Brook Street Full time

    Rewarding Career Opportunity: Executive Assistant to CEOBecoming an Executive Assistant to the CEO at Brook Street is a unique opportunity to take your administrative skills to new heights. This dynamic role offers a wide range of responsibilities, including managing diaries, preparing documents, and coordinating travel arrangements.As an Executive...

  • Personal Assistant to Top Executive

    2 days ago

    Belfast, United Kingdom Brook Street Full time

    We are seeking a highly skilled Personal Assistant to join our team at Brook Street. This rewarding role offers a salary of £12.86 per hour, paid weekly, and provides opportunities to develop your skills in diary management, procurement, and technical skills.Key ResponsibilitiesManage the CEO's diary, ensuring timely and effective scheduling of meetings and...

  • Executive Director of Finance and Operations

    15 hours ago

    Belfast, United Kingdom REED Specialist Recruitment Full time

    We are seeking an Executive Director of Finance and Operations to join our valued client in Belfast. As part of the Strategic Leadership Team, you will be responsible for providing financial guidance to the Group and its subsidiary companies.The successful candidate will ensure the long-term viability and sustainability of the companies within the Group by...

  • Executive Assistant

    2 weeks ago

    Belfast, United Kingdom Vanrath Full time

    Role: Executive Assistant - Temporary - Belfast Job Description VANRATH is pleased to be working with a public sector client in Belfast to recruit a highly professional Executive Assistant.This temporary role requires an individual with exceptional organisational skills, discretion, and a proactive approach to supporting senior leadership.Things to know...

  • Executive Leader

    7 days ago

    Belfast, United Kingdom REED Specialist Recruitment Full time

    As an Executive Leader - Financial Management, you will play a critical role in driving financial performance and contributing to the overall success of the organization. You will work closely with the CEO and Board to develop and implement financial strategies, ensure the efficient use of resources, and provide financial leadership to the team.This is a...

  • Executive Assistant

    6 months ago

    Belfast, United Kingdom Abacus Professional Recruitment Full time

    Executive Assistant to Managing Director. **Job Overview**: The Executive Assistant will play a crucial role in optimising the Managing Director’s time, helping to manage both professional and personal responsibilities. This role requires a high level of discretion, a deep understanding of business operations, and exceptional organisational skills. **Key...

  • Category Officer Administrative Support

    7 days ago

    Belfast, United Kingdom Brook Street Full time

    Are you a highly skilled administrator looking for a new challenge? Do you have experience in using Microsoft Office, particularly MS Excel, Outlook, and Word?If so, we want to hear from you! As an Executive Manager Assistant in the CEO's department, you will provide exceptional administrative support to the CEO and senior management team. This includes...