Administrative Finance Coordinator

7 days ago

London, Greater London, United Kingdom Reed Full time

Job Summary:

We are seeking a highly organized and detail-oriented Financial Operations Assistant to join our team at Reed. As a key member of our finance department, you will be responsible for supporting the efficient processing of transactions and maintenance of accurate financial records.

Key Responsibilities:

  • Process and input requisitions and data into our financial management system to generate purchase orders.
  • Review suppliers and purchases to ensure best value and send out purchase orders.
  • Liaise with internal teams to ensure correct delivery of goods and resolve any discrepancies.
  • Coordinate with staff and suppliers regarding the return of faulty goods or incorrect deliveries.
  • Match supplier invoices to purchase orders and input data into our accounting system.
  • Chase staff for the return of invoices and maintain filing of financial documents.
  • Reconcile supplier statements and resolve any mismatches.
  • In the absence of the Finance Officer, request supplier bank details and authorise payments.
  • Assist with the distribution of monthly budget reports and support budget holders.
  • Update our agency staff list in conjunction with the HR Officer and code invoices.
  • Maintain records for audit purposes and assist in the preparation for audit visits.
  • Manage IT systems relevant to finance, producing reports and information as required.
  • Provide administrative support to the Finance Officer and other members of the finance team.

Requirements:

  • Experience with computerised accounting systems, preferably financial management systems.
  • Strong attention to detail and commitment to producing accurate and high-quality work.
  • Ability to manage and quality check work to ensure system accuracy.
  • Excellent organisational skills and the ability to maintain efficient management systems.
  • Good communication skills for liaising with various internal and external parties.

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