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Administrative Support Coordinator

2 months ago

London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and candidates.

Key Responsibilities:
  • Access Control Management: Oversee the creation, replacement, and reconciliation of building access security passes for employees, visitors, and contractors, ensuring accurate records are maintained.
  • Leaver Processing: Ensure all departing employees are processed correctly, with passes disabled in accordance with our compliance team's guidelines.
  • Stock Management: Manage the inventory of day passes and visitor passes for the Reception team, ensuring timely replenishment as needed.
  • Pass Audits: Facilitate weekly Temporary and Events pass audits with the Reception team, identifying and resolving any discrepancies.
  • Relationship Management: Develop and maintain strong relationships with the building's security and management teams, ensuring seamless pass printing and access control.
  • Locker Management: Manage fitness locker allocations, conduct regular audits, and order replacement keys, maintaining a tidy and organized key safe.
  • Office Services: Issue office lockers to new employees, reallocate lockers for departing staff, and maintain the Reception Admin inbox, ensuring timely responses and filing.
  • System Administration: Serve as Group Admin for Condeco room booking and RICOH Spaces desk booking systems, inputting new starter information, granting permissions, and supporting the Reception team with service updates and reporting.
Requirements:
  • Previous Experience: Previous experience as an office administrator, facilities, and Reception experience is highly desirable.
  • Technical Skills: Proficiency in Microsoft Office suites, with a good level of knowledge and ability to learn new systems.
  • Communication Skills: Excellent verbal and written communication skills in English, with the ability to work independently and as part of a team.
  • Time Management: Ability to prioritize tasks efficiently, ensuring all deadlines are met.