Human Resources Coordinator

4 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

Position Overview

This position is primarily office-based, with the potential for flexible working arrangements.

As a Human Resources Coordinator within the LET team, you will play a pivotal role in delivering a thorough HR service to all medical and dental trainees, ensuring uniformity and compliance with national employment standards. Your responsibilities will include facilitating recruitment processes and conducting pre-employment verifications for new hires, collaborating closely with HR Officers within the LET team. You will also oversee the ongoing maintenance of employment verifications throughout the trainees' employment period, which includes monitoring professional registrations, work eligibility, and background checks.

The Lead Employer Trust (LET) team comprises an HR division, an in-house Payroll department, and a Finance section. With a dedicated team of 30 professionals, you will need to demonstrate the ability to work collaboratively with colleagues across all divisions within the LET, fostering a spirit of teamwork and shared success.

Key Responsibilities

  • Maintain precise and current records regarding the deployment of Medical & Dental trainees utilizing TIS, ESR, and Trac systems.
  • Ensure timely completion of payroll information to guarantee accurate and prompt payment for Medical & Dental Trainees.
  • Provide ongoing support to Medical & Dental Trainees throughout their employment.
  • Collaborate with colleagues from Health Education England, particularly concerning trainee-related matters.
  • Assist Human Resources Officers and the broader HR team in various capacities.
  • Undertake additional responsibilities, including project work relevant to this role.
  • Conduct all pre-employment verifications for new hires, managing and organizing their Personal Files.
  • Oversee Pre-Employment Clearances for new hires as well as for employment renewals via Trac.
  • Support recruitment efforts, including preparation for Assessment Centres, participation in Assessment Centres, management of Interview Expenses, and administration of virtual interviews.

About Our Organization

We operate three major locality hospitals, along with several smaller community hospitals and clinics, covering a vast geographical area. We are at the forefront of innovation and quality in healthcare, having established a state-of-the-art emergency care facility, the first of its kind in the region. Our organization is committed to supporting its workforce and prioritizing employee experience alongside patient care. Join us in a region known for its clean environment, affordable living, vibrant nightlife, excellent educational institutions, and rich historical heritage.

Job Responsibilities

Deliver a comprehensive HR service to all Medical and Dental trainees, ensuring adherence to national employment standards across all levels.

Manage pre-employment and ongoing employment verifications, including professional registrations and compliance with specific specialty requirements, in close collaboration with Specialty Training within Health Education England Northeast and associated training Trusts.

Qualifications

Essential Requirements

  • Minimum of 5 GCSEs at grades A-C, including Mathematics and English or equivalent qualifications.
  • Recognized IT Qualification (ITQ / ECDL) or equivalent knowledge gained through professional experience.

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