Executive Assistant and Administrative Coordinator

3 weeks ago

London, Greater London, United Kingdom Firmdale Hotels - Head Office Full time

About Firmdale Hotels
Firmdale Hotels is a prestigious and internationally recognized collection of luxury accommodations and dining establishments, celebrated for its unique design and exceptional service. Our commitment to excellence is reflected in our ethos, which emphasizes creativity, passion, and a dedication to providing unparalleled guest experiences.

Role Overview
As the Executive Assistant to the Creative Director of Interior Design, you will be instrumental in ensuring the seamless operation of the creative division. This position offers a unique opportunity to engage with the dynamic processes of design and hospitality, contributing to the creation of extraordinary environments that enhance guest experiences.

Key Responsibilities

  • Efficiently manage the daily schedule of the Creative Director, including appointments, meetings, and travel logistics.
  • Coordinate travel arrangements, including itineraries and accommodations for both domestic and international trips.
  • Assist in overseeing project timelines and deliverables, ensuring effective communication across teams.
  • Facilitate the procurement of furnishings and repairs for properties, both locally and internationally.
  • Manage logistics for installations, deliveries, and international shipments related to design projects.
  • Act as a liaison between the Creative Director and various stakeholders, including designers and suppliers.
  • Represent the Creative Director with professionalism, ensuring all interactions align with the brand's high standards.
  • Handle sensitive information with the utmost discretion and integrity.

Office Management Duties

  • Ensure the efficient operation of the office, maintaining an organized and productive environment.
  • Coordinate internal and external meetings, preparing necessary materials in advance.
  • Collaborate closely with the design team and other departments to foster effective communication and teamwork.

Qualifications

  • Demonstrated experience as an Executive Assistant, ideally within the creative or design sectors.
  • Outstanding organizational and time-management abilities.
  • Excellent interpersonal and communication skills.
  • Capacity to work autonomously as well as collaboratively within a team.
  • Proficiency in Microsoft Office Suite and relevant software applications.
  • Willingness to travel occasionally as required.
  • A meticulous eye for detail and a proactive approach to challenges.

What We Offer

  • Competitive salary, discussed during the interview process.
  • Access to financial wellness tools and resources.
  • Health cash plan covering various wellness services.
  • Discounts on entertainment, fitness memberships, and dining.
  • Generous employee discounts at our establishments.
  • Professional development opportunities and training.
  • Engaging team-building activities and social events.
  • Additional benefits including a cycle-to-work scheme and annual awards for long service.

Why Join Us?
Joining Firmdale Hotels means becoming part of a team that values creativity, innovation, and excellence. You will work in a vibrant environment where your contributions directly impact the luxury experiences we offer our guests. If you are passionate about design and thrive in a dynamic setting, we encourage you to consider this opportunity.

We require all applicants to have the eligibility to live and work in the United Kingdom. Documentation will be requested during the interview process.

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