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Executive Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Octavia Full time

Octavia - Executive Administrative Coordinator

The Executive Administrative Coordinator will play a vital role within the Executive Director's team, ensuring seamless collaboration and operational efficiency. This position involves close collaboration with multiple Executive Directors while also supporting the Head of Executive Support and the Executive Assistant. The Coordinator will serve as a primary contact for engagement, communication, and administrative tasks across the Directorates, contributing significantly to the effective management of operations and processes. Fostering a culture of teamwork, compliance, and exceptional customer service is essential for this role.

This position is mainly office-based, with occasional opportunities for remote work.

Key Responsibilities

  • Providing comprehensive administrative support for Directors, including scheduling, calendar management, communication, and various administrative tasks.
  • Managing schedules, appointments, and serving as the initial point of contact for inquiries and requests.
  • Preparing Directors for meetings, organizing pre-meetings, and offering valuable insights.
  • Building strong relationships within the Directorate and the broader organization, proactively identifying solutions.
  • Assisting with administrative tasks for Directors and teams, including recruitment activities.
  • Handling general administrative duties such as processing expenses, invoices, and arranging travel.
  • Upholding confidentiality in all communications.

Requirements

We are looking for candidates who resonate with Octavia's values and possess the following:

Knowledge & Skills

  • Strong interpersonal skills and a commitment to diversity.
  • Highly organized with meticulous attention to detail.
  • Ability to work independently and make informed decisions.
  • Proficient in Microsoft Office and adaptable to new software applications.
  • Willingness to learn and contribute innovative ideas for improvement.

Experience

  • Demonstrated experience in providing support at the Director level.
  • Experience in business support and fostering team cohesion.

Benefits

This role offers a competitive salary with pension contributions and additional benefits, including flexible working arrangements, life assurance, and opportunities for professional development. Octavia values diversity and inclusivity, welcoming all employees.

We encourage interested candidates to consider this opportunity.