Executive Assistant

6 days ago

London, Greater London, United Kingdom Bain and Gray Full time

Job Summary:

We are seeking an experienced Executive Assistant to support the Vice President of Strategic Partnerships at a well-known Global Political Think Tank based in Central London. As a key member of the team, you will be responsible for providing administrative support, managing schedules, and coordinating travel arrangements.

Main Responsibilities:

  • Diary Management: Manage and maintain the Vice President's diaries and schedules, ensuring seamless coordination and timely updates.
  • Travel Coordination: Book international travel arrangements, including flights, accommodation, and visas, while juggling multiple time zones.
  • Team Management: Line manage and oversee other Executive Assistants/Team Assistants, providing guidance and support as needed.
  • Meeting Coordination: Arrange board meetings and prepare meeting packs, ensuring all necessary materials are available.

Requirements:

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Strong communication and interpersonal skills, with the ability to build relationships with colleagues and stakeholders.
  • Proficiency in Microsoft Office and other administrative software.

About Bain and Gray:

Bain and Gray is a boutique recruitment agency specializing in PA and administration recruitment throughout London. We work with a range of clients across various industries, providing expert recruitment services and support.

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